Maintenance Planning – PART 2

Last week we started the discussion on Maintenance Planning…click HERE if you missed that one. WE explored IMMEDIATE and INTERMEDIATE.  This week we will dive into the often forgotten FUTURE.

Before we go into Future, I think it is important to make a distinction. Immediate and Intermediate maintenance are concentrated on those things necessary to maintain the facility in its current state, with the equipment that is currently in use. There is not a “project planning” component to these two types of maintenance. They need to occur regardless. Future maintenance planning is unique in that it can also include plans for facility improvements and changeouts.

For many facility professionals, Future maintenance planning is the more exciting part of the job. This is where all the research and education we perform during the year come into play. We learn about VRF systems, for example, and then we realize that as we look at future facility renovations that VRF is the perfect solution for our HVAC needs. Or maybe we see that the exterior lights are no longer illuminating like they should, so we make plans to change them out to a hybrid solar light.

What you must remember in Future maintenance planning is that all the changes that you are considering will potentially bring about new Immediate and Intermediate maintenance needs. Recommended maintenance on a VRF system is different than a traditional split system. Solar LED lights require some additional maintenance regarding the batteries. Too often, when future improvements are considered, the maintenance cycle is not considered. When you are planning Future maintenance, you should seek to make sure you understand how the improvements will need to be maintained.

As a reminder, the preceding maintenance categories are not the “find it and fix it” maintenance that will occur in any active facility. When you are planning maintenance for the year ahead, it is important to remember that you do not have as much available time as you may think. By creating a calendar, you can also help share the maintenance story to others in the facility. It is not unusual for a “non-maintenance” person to not understand why something cannot be accomplished very quickly. It is not because they don’t care, it is that they simply do not know all that it takes and all that it is competing against. When you look at the Immediate and Intermediate, you may find that out of your week you only have 65% of your time available for “find it and fix it” tasks or new projects. Getting the story told is an important part of maintenance planning.

We want you to be successful in planning your maintenance this year. Proper planning and defining what you need to do will greatly improve your chances for success. That does not mean that you will not have to adjust as the year goes along; you will. But if you take the time to separate and define the Immediate, the Intermediate, and the Future, you will know where you can more easily adjust and accommodate the unknown.

Is Maintenance Planning a priority at your facility? If not, what can you do to change that?

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