Professional vs. Amateur

For the sake simplicity…let’s use the following as definitions of these 2 words:

PROFESSIONAL: A person engaged or qualified in a profession…someone intentional about their craft that is constantly learning and improving.

 AMATEUR: One who engages in a pursuit, study, science, or sport as a pastime rather than as a profession.

Those are pretty broad…so allow me to add some observances.

As a college student trying to master my craft, trumpet performance, I had a very wise teacher tell me the following:

“Amateurs and professionals both make mistakes. What differentiates them is that a professional does not make the same mistake twice.”

Noted!

Since that time, as I have lead people, organizations, projects and yes, myself, I have seen another stark difference:

Professionals accept responsibility…accept “blame” and rebuke. Learn. Collaborate. Improve.

Amateurs on the other hand make excuses. Shift blame. Avoid responsibility.

It is too common in business, leadership, church, etc. that someone is being “paid” for their profession…which automatically qualifies them to be classified a “professional.” HOWEVER…their actions, deliverables, mindset, etc. is more akin to that of an amateur.

As a final observation, I have found that this differentiation is more  of a mindset in lieu of a compensation or “title” issued (I could go on for days on how titles are meaningless if the role performed is not congruent with the title).

I have seen professionally minded people that were volunteers at church…the difference is not about what you get paid. In fact the more a person is compensated monetarily, there is a likelihood of entitlement and complacency…with is not professional.

As you look at your team, are you filling seats with professionals…or something less?

Be INTENTIONAL. Be PROFESSIONAL.


eSPACE + MinistryPlatform = Win For Churches

Do you know what makes a great partnership?  It is pretty simple – GREAT PARTNERS!

I have yet to see a partnership, collaboration, or integration that was successful without there being great parties involved with mutual interests, shared mission, and vision.

One of our most recent integration partners is with MinistryPlatform.  They specialize in Church Management software for mid-size to mega churches. Their “eco-system” concept is a perfect match for eSPACE, as their philosophy is to develop a product that allows their clients to integrate with “best in class” applications to meet their specific needs. They have steered away from the idea that they could be all things to all people and have seen the power of integration can provide a customized and flexible system that meets the specific needs of their market segment.

We are honored to have been selected by MinistryPlatform to be their go-to solution for all things facility. The integration that our firms have developed utilizes the best of both applications and allows the local church to incorporate the features/components that meet their needs.

Don’t just take our word for it! See what an IT Director recently posted online:

“We left our church management system for the brighter pastures of MinistryPlatform and found this awesome partner of theirs, eSPACE, for our facility management. I cannot say enough about CSR (Customer Service Rep)! They have been an absolute blast to work with.”

– Central Community Church

To learn more about this integration, click HERE:

How SMART is Your Database?

Like you, I love the SMART devices in my house – Echos, plugs, Hue lights. It’s so cool to walk into a room and have “Alexa” turn on the light or TV or tell me the weather outside or set a reminder or update me on the news.  

eSPACE is bringing this Internet of Things to church facilities, but what does that look like for interaction with your church database?  Answer:Text-To-ChurchTM

Online giving companies brought us text to give. Marketing companies brought us text to receive content.  In 2017 Churchteams released Text-To-ChurchTM , the SMART way to get your people to:

  1. Give
  2. Register for anything
  3. Complete a Communication Card (starting a follow-up workflow)
  4. Securely check-in their kids
  5. See contact assignments
  6. See their volunteer or training schedule
  7. Manage their groups
  8. Update their infoLink to anywhere

You know, all the stuff you wish your people could do by interacting directly with your database!

Here’s how it works.  You choose your own, local, ten-digit phone number that connects to your Churchteams database. Share the number with your people along with a keyword to do whatever you want them to do.

For example, I’d like to give you the chance to see how Text-To-ChurchTM  works for registration, check-in and workflow automation.  Hands on is the best way to learn (you can do this in one minute).  Get out your phone right now andtext SMART to (817) 677-9850.

Just follow the prompts to add a (made up) child, and text the word CHECK to check-in. You will get 3 follow-up texts (1 hour, 1 day, 1 week later) from our Workflow Automation inviting you to a Meet The Software guided tour but that’s it.

Now, imagine what you could do with a SMART database?

  • Give guests and members who no longer carry checkbooks an easy way to participate in giving.
  • Get rid of check-in lines.
  • Offer an electronic communication card option in Worship.
  • Let people register for any class or event by texting a keyword.
  • Text staff and leaders of follow-up assignments.
  • Take adult class attendance on a mobile phone.
  • Automate guest follow-up so no one falls through the cracks.
  • Simplify pastoral care and leadership development follow-up.
  • Enhance church communication strategy.
  • Simplify data management.
  • All in ONE church software database!

eSPACE is leveraging technology for managing facilities.  Churchteams is leveraging technology for managing people and processes. Our recent integration helps churches get the best of both.  Now, that’s SMART.

Boyd Pelley is Co-founder / CEO of Churchteams.  He served churches in 3 states as Discipleship, Administrative, and Family pastor for 18 years. The last 8 bootstrapping the development of the company with Mark Horan, Co-founder / Software Architect.  Married since 1986, he and Pam have 2 grown, married children. They live in McKinney, Texas.

 

The Simple Church (Scheduler)

 

Did you know that between 60-75% of all churches in America average less than 200 people on a weekend? That is over 210,000 churches!!!

Do you want to venture a guess as to how many of those churches have facilities that they use on a regular basis? Yeah…me either, but I would venture to say that it is at least 75% (if not more). That is almost 160,000 churches.

Given these statistics and Cool Solutions Group’s passion to serve churches of all sizes, we are so excited to announce the release of the SIMPLE SCHEDULER.

This new facility and event scheduling software is the ideal tool for churches with smaller facilities who just need a “simple” scheduling tool, but need more than Outlook, Google Calendar or paper/pencil can offer.

Here are some of the features of SIMPLE SCHEDULER:

  • Can schedule up to 25 rooms
  • Real time conflict checking and resolution
  • Schedule tables, chairs, projectors and other resources for your event
  • Website calendar integration
  • Simple reporting
  • Simple custom forms
  • In-app communication
  • Event Approval process
  • API to integrate with other ChMS platforms
  • UNLIMITED USERS

All this…and only $25/month.  REALLY?!?! That’s right – you heard us right.  Only $25 a month with no long term contracts.

Do we have your attention? Click HERE and start your free 14 day trial.  We will be right here to help you get started.

New eBook – Four Buckets of Church Facility Budgeting

A few months back, we released a blog on the topic of the 4 specific buckets that churches should plan for when developing their facility operational budgets and facility stewardship initiatives.  As a refresher, they include:

Operations – The day-to-day items like utilities, janitorial, general maintenance, etc.

Deferred Maintenance – The things you have been putting off (See blogs on this topic HERE and HERE).

Capital Reserves – The money needed to address the inevitable costs of capital replacement.

Projects – For the items that fall outside the normal operations like major renovations and new construction.

Well…we have expanded on these topics and have released a FREE eBook entitled The Four Buckets of Church Facility Budgeting.  This will be a great resource for your team, your administrator and the finance team that needs assistance in addressing the reality of each bucket.

Get your free copy HERE and then share it with your church leaders.  You will be glad you did!

What Batman Might Say About HVAC Integration

As we shared prior, we believe that the World of Integration is here to stay…especially in the realm of major facility systems, like HVAC.

eSPACE and Cool Solutions Group released its COOLSPACE HVAC Integration over 8 years ago.  At that time, the only option was for churches that had a JACE.  Then we developed integration with several brands of thermostats.

But do you know what?  Those 2 applications only represented a portion of church HVAC controls systems.  Our team has scratched its proverbial head for many years trying to break that nut.  We thought we had it figured out with the new JACE J8000.  It could do what we wanted…but the price point was in the $7-10,000 range.  That seems unreasonable for a simple “handshake” from one system to another. HOLY SMOKES BATMAN!

We then thought we had hit pay dirt with the Lynx Springs Edge 534…but alas…the driver written for the JACE would not work in this device.  CURSES…FOILED AGAIN!

Well, we are pleased to announce that our team, in partnership with North Building Technologies has developed a solution that not only works…but is cost effective! We have developed a “controller” to link the eSPACE Event Scheduler and pull the schedules from the eSPACE API and convert the data to usable BACnet/LON/Modbus schedule objects for occupancy.   BOOM! POW! BAM!

“Everything’s impossible until somebody does it.” – Batman

Well…we DID IT!

Now, if you have a system that can accept BACnet objects, LON or Modbus, eSPACE (and the 13 other ChMS event schedulers) can communicate with your HVAC system and assist with increasing energy and operational efficiency. You do not need a JACE (but if you have one, that is cool too).  You do not have to spend $10,000.  For a fraction of that, you can integrate your HVAC and Event Scheduler!

KA-BOOM!

Smart Money For Church Salaries

We are going to take a slight deviation from our typical “facility” topics and shift to a financial and HR related topic.

Over the last 5-7 years, we have developed a relationship with David Fletcher, founder of XPastor. Their organization is one of the forerunners in supporting, developing and coaching Executive Pastors.  I have great respect for David and his team and am honored that they are also a Ministry Partner with Church Facility Management Solutions (If you have not signed up yet…do so NOW…it is FREE).

Well…XPastor is partnering with some of my favorite people including Dan Busby, Brad Leeper, Vonna Laue, William Vanderbloemen and Michael Martin to do a series of workshops around the country focusing on compensation and salaries.

I am butchering what they are really going to address, so let’s hear directly from David.

___________________________________________________________________________________

Over the past several weeks I have heard from Executive Pastors, Insurance Agencies, and Elder Boards from across the country about their current Sr. Pastor’s pending retirement. For most of them, their Sr. Pastor is part of the Boomer generation and is roughly 60 years old. However, although many of the soon-to-be-retirees have projects they would like to retire to (ie – overseas mission work, consulting, community involvement), they don’t have the resources to retire from their current position. In other words, they didn’t save the money necessary for the move. This is causing Sr. Pastors to stay on longer than they should and preventing churches from moving into the future.

This is a common scenario, and it often times takes two to tango. The problem with Boomer pastors’ ill-prepared retirement is often times the result of poor compensation on the churches end and poor planning on the employees end. At our 12-city one-day workshop “Smart Money for Church Salaries,” we want to address the former. We want to make sure your pastors are being payed fairly, competitively, and legally for the area of ministry (and country!) they are in. This will help a church to communicate value, dignity, and respect to the pastor during the time they are with your church.

At this 12-city, one-day workshop, paid and volunteer leadership teams will walk out of the workshop having crafted a customized, scalable compensation chart for their own unique church. This is a conference you do not want your teams to miss!

By the way, did we mention it’s only a one-day workshop?!

Full price for this workshop is $239 but for a LIMITED TIME you can register you and your team for $159 using the code “XP” at checkout! Access this exclusive discount NOW at this link → http://bit.ly/XPastorLI

The Intersection of IT, Facility Management and the Internet of Things (IoT)

I have been involved in church for over 56 years (born into a pastor’s home) and have served the church facility “market” for about 32 of those years. I can tell you first hand that for the majority of my association and work with churches, the church tends to be laggards when it comes to adopting new trends, means, methods…and technology. This is not a slam on the “church” as an organization, but just a reality.

It is true that many churches are now keeping up with trends and in many cases leading the charge (especially with sound systems, video production, etc). Think about the YouVersion Bible app (Happy 10th anniversary!). They are actually leading the way. Also, think how online giving and text-to-give is almost as common place as the offering plate.

There is a technology that is trending that I believe will impact all aspects of your world…including church…so let’s get familiar with it – Internet of Things (IoT). According to a Forbes article, it can be described as:

Simply put this is the concept of basically connecting any device with an on and off switch to the Internet (and/or to each other). This includes everything from cell phones, coffee makers, washing machines, headphones, lamps, wearable devices and almost anything else you can think of. This also applies to components of machines, for example a jet engine of an airplane or the drill of an oil rig. As I mentioned, if it has an on and off switch then chances are it can be a part of the IoT. The analyst firm Gartner says that by 2020 there will be over 26 billion connected devices…that’s a lot of connections (some even estimate this number to be much higher, over 100 billion). The IoT is a giant network of connected “things” (which also includes people). The relationship will be between people-people, people-things, and things-things.

So what does this all mean for churches…YOUR church?

Here is what I see happening and where we are heading:

  1. Major facility systems will be more integrated with themselves and with their management tools (i.e Church Management Software and Event Scheduling Software).
  2. Given the incorporation of API’s (Application Programming Interface – a software intermediary that allows two applications to talk to each other), more and more of this integration is going to interact via API’s and not through proprietary protocols.
  3. So…seeing that API’s are an IT world widget and not an everyday Facility Management tool, the IT department at your church will play a much larger role in the selection, implementation, training and maintaining of these systems (via IoT).
  4. Most of these IoT integrations will require Ethernet or WiFi connectivity which may require the incorporation of Firewalls, networks, servers, static IP’s, cloud connectivity and storage, etc, etc, etc.
  5. These applications will likely have cost and budget implications. Some will have significant reductions in cost as we become more effective and efficient…but some of the savings may be offset by subscriptions, hardware, software and the maintaining of the same.
  6. That leads to to the real crux…IT and Facilities must collaborate.
    • They must communicate.
    • They must seek information from each other before decisions are made.
    • They must determine the WHY they need an application before they decide on the WHAT and HOW.
    • It may also require budget discussions. As stated above, there may be cost savings and offsets. Whose budgets do these savings and costs impact? Same for staffing.

As you can see…this is not to be taken lightly…and unless you plan to continue to live in a cave rubbing 2 sticks together to make fire, this is coming to us all. Remember, the iPhone is only 11 years old…and yet if feels like we have always had one (or similar).

Is this on your radar?  If not, if needs to be!

Stop Wasting Money

Seriously, stop.

If you are not seeking and following energy saving guidelines, you are spending money you do not have to. Money spent on facilities, when not necessary, take away dollars available for your ministerial mission. The logical response to this opening is to ask, “What can we do?” I am glad you are being logical, because I have some real simple steps for you to start with.

Step 1: Commit to it. Being energy efficient is not something that happens by accident. If you are not committed and intentional, you will not fully succeed. With the increasing connectivity in facilities management (think Internet of Things), opportunities to save will either change or new possibilities added. It takes someone committed to stay informed to take advantage of all that is out there.

Step 2: Turn it OFF. Find a way to turn things off when you do not need them. Use power strips and shut devices off at night, use time clocks, install motion switches, etc. Anything you can do to create a culture that turns the switch off when it is not needed will make a difference. Consider a time clock on water fountains…why do you need to keep water cold overnight? Motion sensors and light sensors on hallway lights. Why keep it lit if no one is there and the sun is shining? You get the idea.

Step 3: Check your bulbs. There have been lots of improvements in lamping technology over the last decade. Survey all the lamps you use; see if there is a more energy efficient option. If you have older fixtures, there probably is. Consider exit signs; if you are not running LED signs you are spending too much. If you have T-12 fluorescent lamps, you are spending more than you should. Simple changes here can earn significant savings.

“If you are not seeking and following energy saving guidelines, you are spending money you do not have to.”

Step 4: Check your HVAC. Your HVAC is one of the largest contributors to your energy bills. Keep doors shut, change filters regularly, keep the coils clean, and only run them when you need them. Smart thermostats, an EMS system, computerized controls, WIFI stats…anything that can provide additional controls, integrated scheduling, and monitoring is what you should be using. In addition, consider your set-points. Varying set-points between vacancy, occupancy, and events can reduce energy consumption. Targeted improvements in HVAC make the most sense – they provide a very quick return on investment.

Step 5: Plug it Up. This step is referring to your building envelope. Check for air infiltration and plug the leaks whenever you find one that shouldn’t be there. Temperature always seeks equilibrium, any leaks in your building will cause the conditioned and unconditioned air to mix and affect your desired comfort level, which in turn makes your equipment run more than necessary.

Step 6: Keep learning. Similar to step 1, you must keep trying to learn the best ways to be energy efficient. There are many State and Federal programs that you can access to learn more. Check out Energy Star for Congregations for some great info to start.

Also, conveniently enough we are offering another FREE webinar through CFMS on Energy Management on July 26th. What a deal, a free resource to learn how to save even more money in your facility. We hope to see you there, and may you find the ways to save in your facility.


eSPACE Now Unlocks Doors

That’s right…you heard us. Not only is eSPACE the industry leading Facility Management Software…it is also the leader in Facility System Integrations.

Nearly 9 years ago we developed the first COOLSPACE integration with the Niagara Framework for HVAC Building Automation Systems. Since then, we have developed even more (see HERE for a more information on this).

Well…we have taken facility system integration to the next level…and that is to allow eSPACE or your Event Scheduler (remember eSPACE integrates with 14 other Church Management Systems) but to also unlock and lock doors. BOOM!!!!

  • No more late night trips back to the church to make sure the doors are locked.
  • No more double entry of schedules in the event scheduler and your door system (or HVAC system).
  • Enter events one time and be DONE!

You can now create and approve your event in eSPACE (or one of our ChMS integration partners) and simultaneously communicate with your HVAC systems when to come on and off…AND…determine which door(s) you want unlocked/locked for that event. This is FREAKING AWESOME!

There are, however, some requirements from you…such as:
  1. You need to have an access control system
  2. That system needs to have an API that we can communicate with
See…that wasn’t so bad.

Do we have your attention?  If so, reach out and let us know how we can help you increase operational efficiency as well as what your facility uses. We are more than happy to investigate and make this a reality for YOUR team!

PS:  Lighting and  security cameras are next on the integration train to efficiency!