The Intersection of IT, Facility Management and the Internet of Things (IoT)

I have been involved in church for over 56 years (born into a pastor’s home) and have served the church facility “market” for about 32 of those years. I can tell you first hand that for the majority of my association and work with churches, the church tends to be laggards when it comes to adopting new trends, means, methods…and technology. This is not a slam on the “church” as an organization, but just a reality.

It is true that many churches are now keeping up with trends and in many cases leading the charge (especially with sound systems, video production, etc). Think about the YouVersion Bible app (Happy 10th anniversary!). They are actually leading the way. Also, think how online giving and text-to-give is almost as common place as the offering plate.

There is a technology that is trending that I believe will impact all aspects of your world…including church…so let’s get familiar with it – Internet of Things (IoT). According to a Forbes article, it can be described as:

Simply put this is the concept of basically connecting any device with an on and off switch to the Internet (and/or to each other). This includes everything from cell phones, coffee makers, washing machines, headphones, lamps, wearable devices and almost anything else you can think of. This also applies to components of machines, for example a jet engine of an airplane or the drill of an oil rig. As I mentioned, if it has an on and off switch then chances are it can be a part of the IoT. The analyst firm Gartner says that by 2020 there will be over 26 billion connected devices…that’s a lot of connections (some even estimate this number to be much higher, over 100 billion). The IoT is a giant network of connected “things” (which also includes people). The relationship will be between people-people, people-things, and things-things.

So what does this all mean for churches…YOUR church?

Here is what I see happening and where we are heading:

  1. Major facility systems will be more integrated with themselves and with their management tools (i.e Church Management Software and Event Scheduling Software).
  2. Given the incorporation of API’s (Application Programming Interface – a software intermediary that allows two applications to talk to each other), more and more of this integration is going to interact via API’s and not through proprietary protocols.
  3. So…seeing that API’s are an IT world widget and not an everyday Facility Management tool, the IT department at your church will play a much larger role in the selection, implementation, training and maintaining of these systems (via IoT).
  4. Most of these IoT integrations will require Ethernet or WiFi connectivity which may require the incorporation of Firewalls, networks, servers, static IP’s, cloud connectivity and storage, etc, etc, etc.
  5. These applications will likely have cost and budget implications. Some will have significant reductions in cost as we become more effective and efficient…but some of the savings may be offset by subscriptions, hardware, software and the maintaining of the same.
  6. That leads to to the real crux…IT and Facilities must collaborate.
    • They must communicate.
    • They must seek information from each other before decisions are made.
    • They must determine the WHY they need an application before they decide on the WHAT and HOW.
    • It may also require budget discussions. As stated above, there may be cost savings and offsets. Whose budgets do these savings and costs impact? Same for staffing.

As you can see…this is not to be taken lightly…and unless you plan to continue to live in a cave rubbing 2 sticks together to make fire, this is coming to us all. Remember, the iPhone is only 11 years old…and yet if feels like we have always had one (or similar).

Is this on your radar?  If not, if needs to be!

Stop Wasting Money

Seriously, stop.

If you are not seeking and following energy saving guidelines, you are spending money you do not have to. Money spent on facilities, when not necessary, take away dollars available for your ministerial mission. The logical response to this opening is to ask, “What can we do?” I am glad you are being logical, because I have some real simple steps for you to start with.

Step 1: Commit to it. Being energy efficient is not something that happens by accident. If you are not committed and intentional, you will not fully succeed. With the increasing connectivity in facilities management (think Internet of Things), opportunities to save will either change or new possibilities added. It takes someone committed to stay informed to take advantage of all that is out there.

Step 2: Turn it OFF. Find a way to turn things off when you do not need them. Use power strips and shut devices off at night, use time clocks, install motion switches, etc. Anything you can do to create a culture that turns the switch off when it is not needed will make a difference. Consider a time clock on water fountains…why do you need to keep water cold overnight? Motion sensors and light sensors on hallway lights. Why keep it lit if no one is there and the sun is shining? You get the idea.

Step 3: Check your bulbs. There have been lots of improvements in lamping technology over the last decade. Survey all the lamps you use; see if there is a more energy efficient option. If you have older fixtures, there probably is. Consider exit signs; if you are not running LED signs you are spending too much. If you have T-12 fluorescent lamps, you are spending more than you should. Simple changes here can earn significant savings.

“If you are not seeking and following energy saving guidelines, you are spending money you do not have to.”

Step 4: Check your HVAC. Your HVAC is one of the largest contributors to your energy bills. Keep doors shut, change filters regularly, keep the coils clean, and only run them when you need them. Smart thermostats, an EMS system, computerized controls, WIFI stats…anything that can provide additional controls, integrated scheduling, and monitoring is what you should be using. In addition, consider your set-points. Varying set-points between vacancy, occupancy, and events can reduce energy consumption. Targeted improvements in HVAC make the most sense – they provide a very quick return on investment.

Step 5: Plug it Up. This step is referring to your building envelope. Check for air infiltration and plug the leaks whenever you find one that shouldn’t be there. Temperature always seeks equilibrium, any leaks in your building will cause the conditioned and unconditioned air to mix and affect your desired comfort level, which in turn makes your equipment run more than necessary.

Step 6: Keep learning. Similar to step 1, you must keep trying to learn the best ways to be energy efficient. There are many State and Federal programs that you can access to learn more. Check out Energy Star for Congregations for some great info to start.

Also, conveniently enough we are offering another FREE webinar through CFMS on Energy Management on July 26th. What a deal, a free resource to learn how to save even more money in your facility. We hope to see you there, and may you find the ways to save in your facility.


eSPACE Now Unlocks Doors

That’s right…you heard us. Not only is eSPACE the industry leading Facility Management Software…it is also the leader in Facility System Integrations.

Nearly 9 years ago we developed the first COOLSPACE integration with the Niagara Framework for HVAC Building Automation Systems. Since then, we have developed even more (see HERE for a more information on this).

Well…we have taken facility system integration to the next level…and that is to allow eSPACE or your Event Scheduler (remember eSPACE integrates with 14 other Church Management Systems) but to also unlock and lock doors. BOOM!!!!

  • No more late night trips back to the church to make sure the doors are locked.
  • No more double entry of schedules in the event scheduler and your door system (or HVAC system).
  • Enter events one time and be DONE!

You can now create and approve your event in eSPACE (or one of our ChMS integration partners) and simultaneously communicate with your HVAC systems when to come on and off…AND…determine which door(s) you want unlocked/locked for that event. This is FREAKING AWESOME!

There are, however, some requirements from you…such as:
  1. You need to have an access control system
  2. That system needs to have an API that we can communicate with
See…that wasn’t so bad.

Do we have your attention?  If so, reach out and let us know how we can help you increase operational efficiency as well as what your facility uses. We are more than happy to investigate and make this a reality for YOUR team!

PS:  Lighting and  security cameras are next on the integration train to efficiency!


The Precursors of Facility Stewardship

For the past 10 years I have been beating the drum of Facility Stewardship. You can search through the archives of this blog and find dozens of posts on the subject.  Heck, we even produced an almost 300 page Facility Stewardship Manual (hint…get your copy today). I believe in this principle. In fact, at a recent meeting of our leadership team, we reiterated that our WHY, as a company, is to “To assist organizations be EFFECTIVE, EFFICIENT and INTENTIONAL with the facilities they have been entrusted to steward.”

This is what we do. This is who we are. This is what drives us.

Going back through most of the information we have produced on this topic, I realized that the majority of the content is based on the assumption that a church already has a facility that needs to be stewarded…and that is true, given the majority of the life cycle costs of a facility are after you move in.

But…you cannot move into a facility until after it is dreamed about, planned, and built. You cannot steward something that does not exist. (What came first, the chicken or the egg?)

With that as the backdrop, the precursor to Facility Stewardship has to include all of the phases leading up to the existence of a facility. I know that sounds over simplified, but that’s the facts. In many instances, the time, energy and intentionality invested in these precursor activities will set the tone…if not the costs…of the long term life cycle stewardship initiatives. Poorly designed and built facilities generally cost more to operate, thus increasing the life cycle cost.

We see the life cycle comprised of 4 primary components:

SUSTAIN: The “Sustain” component is where we (or at least I have in my writing) tend to focus our attention when we think of Facility Stewardship given all the existing churches that have facilities to maintain/steward. There is actually a very small percentage of churches planning/building in any calendar year…usually 1-3% of all churches in America are in a “building program” in any given year…so we are inclined to equate Facility Stewardship to the other 97-99% of the churches that have facilities whom need to maintain, pay utilities, clean, replace light bulbs, repair HVAC systems, etc.

“We cannot look at Facility Stewardship and Life Cycle as a “one and done” process…the term “cycle” would infer that it repeats itself…and so it is with the life cycle of a facility.”

But we cannot look at Facility Stewardship and Life Cycle as a “one and done” process…the term “cycle” would infer that it repeats itself…and so it is with the life cycle of a facility. Once you have been in a building for any period of time, there is a natural occurrence that starts the cycle over again (and again, and again). We tend to start to dream of new ways to do things…thus the need for new tools (or re-purposed tools) which in turn requires planning and some facet of building…then sustaining…repeat.

Given the above, there are 3 precursors to the “sustain” portion of Facility Stewardship:

DREAM: This is a critical step in the process of every facility initiative which provides the platform for church leaders to ask “what if” and understand a variety of scenarios that might be possible depending on God’s leading and the intentional uniqueness of your church. Dreaming is not just “blue sky” thinking (although there is a component of that) but needs to be weighted by intentional “next steps”.

PLAN: Intentional planning is required to achieve a desired goal. Period. Most church leaders miscalculate or under estimate the value and impact of this phase. Here is a fact; You will spend most of your total project budget during the planning phase. That may sound un-intuitive given that you will likely write checks for less than 15% of the total cost of your project during the pre-construction process. However, the reality is that every decision you make during this phase will impact the cost of your project. The “Build” phase is merely the execution and fulfillment of the planning. Do not take this lightly.

BUILD: Building and construction can be confusing and feel adversary for those not actively involved in the industry. There will be hundreds of items that must be addressed and resolved. There will also be times of frustration, concern about quality, doubt about the validity of a “change order”, schedule issues, budget issues, closeout, warranty, etc, etc, etc. It can be overwhelming…but it doesn’t need to be that way. You need an advocate and “construction-eese” translator making “cloudy” issues clear. Someone sitting on your side of the table allow you and your team to do what God called you to do…minister and lead.

Don’t assume that the precursors are not as equally important to the sustaining elements of Facility Stewardship. Taking the above for granted can cost you dearly. Facility Stewardship is not an “either/or” but rather a “both/and” process. Let me put it another way…the Dream, Plan and Build are not merely precursors, but integral parts of Facility Stewardship.


500+ Reasons to Join Church Facility Management Solutions

A number of months ago we announced the release of the ONLY Online Community/Forum 100% focused on Church Facility Management. This community is the only one of its kind and we have seen great response. In fact, we have nearly 500 who have joined to improve their Facility Stewardship prowess.

Want to know why?

Church facility management is the responsibility of all churches…any size…everywhere…all denominations…all colors…all styles. Get my point?!?!  The data being provided as part of Church Facility Management Solutions…the content…the resources…the webinars…the access to other church professionals…the access to vendors and the like is incredible and this is the only resource on the market focused on this topic.

Don’t just take our word on it…here are what the CFMS members are saying:

Just joined today and I am very impressed with this website. I have been Facilities Manager for almost 3 years and I wish I had known about this site when I started this job. Looking forward to gaining more knowledge and insight . Thanks Tim – Bill Dickerson

 

Thank you for making this Free! Most churches are running on shoe strings and duct tape so this opens up for greater participation. I have been in the corporate facilities/real estate for 24 years and I am always learning new things. Looking forward to gleaning and sharing. Thanks – Steve Armstrong

As a reminder, your FREE CFMS membership provides you:

  1. Weekly Information sent directly to you to help you be proactive and intentional with the care of your facility.
  2. Online Community so that you can get input and feedback from hundreds of other church and facility leaders.
  3. Monthly Webinars by industry professionals to provide relevant information and resources for your church facility management.
  4. Vetted Vendors will put a list of qualified vendors at your fingertips with the assurance that they have been pre-qualified by our team…and they do not pay to be on this list.
  5. Free Resources will be developed and made available to members including worksheet, forms, policy docs, job descriptions, etc.
  6. Availability to Consulting and Training Services.

Join us TODAY completely FREE!

Regardless of your church size, you need to be thinking about the best use and management of your facilities. There is no better place than this community. It offers the best of church facility expertise along with peer learning. You should not be without this resource!

Thom S. Rainer, President and CEO

LifeWay Christian Resources

Church Answers


Church Revitalization: Boat Anchor OR Fresh Wind in the Sails?

Church Revitalization is alive and well.  This is not the “Church Growth” movement of the 1980’s or “Seeker Sensitive” or some other fad. Frankly, “CHURCH” revitalization has less to do (in my opinion) with the age or condition of a congregation as much as a revitalization of the purpose (the WHY) of the church universal.

We have seen some incredible initiatives the past 10+ years related to revitalization and church multiplication. The most obvious and most publicized are Church Planting and Multisite Church. Both are alive and well and growing in impact.

“We need to be cognizant to not burden the next generation of church leaders with facilities that will become the boat anchor around their ministry and missional impact.”

But there has been an upswell of 2 additional initiatives that need to be mentioned.  These may be subsets of the above; however, they bring an additional set of impactful elements and I believe they have significant nuances that need attention:

  1. Mergers – Our team has served several churches the past few years that have merged to not just “rescue” a declining church, but rather to form a stronger, more vibrant and impactful church. As Jim Tomberlin and Warren Bird have so well stated – BETTER TOGETHER!
  2. Revitalization/Redeveloped/Adoptive Re-Use – So many terms we could use here…but we see a trend (for the good) of revitalization and adaptive use of facilities that have either aged out or are underutilized and/or a “highest and best use” that may not be exclusive of a 1-day-a-week church facility.

A deeper dive into the above is merited, but that is for another day. Instead, I want to share a concern I am seeing with both of the above when we are not intentional. Both of the above are exciting…and they are a great way to not only grow the Kingdom/Church (capital “C”) but to breathe new life into aging church facilities.

HOWEVER…there are 4 critical considerations that both the “giver” and the receiver of such facility gifts need to consider:

1. Functional Obsolescenceis a reduction in the usefulness or desirability of an object because of an outdated design feature, usually one that cannot be easily changed. Here are some prime examples:

  • Not handicap accessible
  • Inadequate HVAC system
  • Flow feels more like a maze than an intentionally community space
  • Lots of stairs
  • “Wrong-sized” spaces
  • Limited parking

2. Incongruent/Non-contextual – In many cases, the “gift” does not communicate the story of the receiver. It may be in the wrong part of town…may feel like a monastery and not a thriving community-centric facility…or it may just be old looking, feeling, and smelling.

3. Deferred Maintenance – “Here is your FREE Building.” – Oh Goodie…but what about the $3-4M in deferred maintenance. Don’t miss this. I have seen too many well intended churches and church planting organizations hand over an older facility to a church plant or even a multisite campus that appears to be “free” only to find they had been give the MONEY PIT. Free is rarely ever free.

4. Uninsurable – Directly related to the above, make sure the facility being gifted is actually insurable. Put yourself in this scenario…you are the pastor of a church plant…you are gifted a facility only to learn that the facility in not insurable or the insurance cost, due to its condition, has massive deductibles and/or unsustainable premiums. OUCH!

We need to be cognizant to not burden the next generation of church leaders with facilities that will become the boat anchor around their ministry and missional impact.


The World of Integration

When we first started eSPACE, I could not get another ChMS to sit down and have a conversation about integration…and yet we were inundated with requests from churches to be able to integrate to their HVAC systems as well as their ChMS. What is a boy to do?!?!

I am not one to give up easily…so here are some things we did:

  1. We developed an HVAC integration with the Niagara Framework to integrate with Building Automation Systems that had a JACE.
  2. We kept knocking on ChMS doors.
  3. We kept developing eSPACE into the BEST Facility Management Software solution for churches.
  4. We kept knocking on ChMS doors.
  5. We developed integrations with other HVAC control solutions such as WiFi Thermostats and XML converters (for BACnet, LON and Modbus).
  6. We kept knocking on ChMS doors.

Persistence finally paid off! 

Let me tell you what is going on to make your church more energy and operational efficient:

  1. eSPACE now integrates with 13 ChMS applications…check them out HERE!
  2. COOLSPACE offers integration with 4 Wireless thermostats, the Niagara Framework and many other Building Automation systems that communicate BACnet, LON and Modbus.
  3. We are in testing with a number of Access Control systems (more on that later).
  4. We integrate with a number of Digital Signage companies.
  5. We have a WordPress Plugin to integrate your WordPress site to digital signage.
  6. Our Dev team is exploring integrations with lighting controls, security cameras and other systems.

The world of integration is here to stay and we are thrilled to be the leader in this area to serve churches. Join the integration revolution and give us a shout!


Leveraging Technology to Accelerate Giving

Do you pay bills on line? I know that our household pays almost all of our bills online…even my 87 year old father does as well. Although I do not see my tithes and offerings as “bills” I pay them online the majority of the time. I am also aware that more and more churches are offering online giving and even text giving options, which got me thinking about the means and methods of online giving.

What should the online giving experience look like?

What giving technologies are most efficient and effective?

How can churches afford to employ new giving technologies?

How do we reach every generation of givers in the church?

Church leaders across the country are asking themselves and their pastor friends these questions, especially as they try to accelerate generosity and be intentional with the facilities (and all resources…including money) God has entrusted to them.

I recently learned of a new resource that can help you answer these questions in a very practical way. So I arranged some valuable Q&A time with Rusty Lewis, CFRE and Vice President of Generis, a group growing generous hearts toward God-inspired vision. He authored an eBook called “Leveraging Technology to Accelerate Giving,” and I got a chance to get the inside details of the book to share with you (You can get your copy of this resource for free, by the way!).

Take a minute and sit in on our conversation:

Tim: Why was it important for you to address giving technology in this new resource?

Rusty: With online banking and smartphone mobile pay apps, we simply aren’t carrying cash and checks like we used to. And that means we’re not carrying them to church services either. But many churches operate as if we do. When alternative giving methods are not being implemented, a chasm is created and giving is lost.

When a church doesn’t offer an alternative way to give, they have actually created an obstacle in someone’s way of giving to the church. Giving should be easy. And honestly, people have already gone mobile – with or without you. If pastors would address and improve their eGiving options, they would likely have an impact on giving for years to come.

Tim: What specifically did you choose to address in the eBook?

Rusty: Several years ago the call was to implement online giving, and today, many churches have done just that (though not nearly as many as you might think). Mistakenly, however, most assume that now they have online giving on their website they’ve done all they need to do in this area. That’s simply not the case.

So I’ve addressed three specific areas in the eBook:

  • Implementing all the tools that make up a complete electronic giving platform – and how they should perform.
  • How best to promote your electronic giving platform – now that we have the tools in place, how can we get more people to use them?
  • Appropriately stewarding the gifts that come in electronically – specifically, what happens when the gift is received – how do you say “thank you” and connect the dots between the gift and the ministry impact the gift allows?

Tim: What are you seeing in terms of generational eGiving?

Rusty:  Younger generations have smartphones by their side day and night. The common perception that young adults love their smartphones has become a statistical fact. And these are the future givers of the church.

Here’s a sneak peek into a study referenced in my eBook… in the chapter on Millennials and technology:

This information alone is a strong case for eGiving! Ultimately it’s the church’s responsibility to meet people where they are and encourage them on their giving journey.

Tim: What other technology-related topics are covered in this resource?

Rusty: The bulk of the eBook actually gets pretty practical. Once you download it you’ll quickly find:

  • resolution to some common giving technology myths
  • teaching on how to reach Millennials (the future givers of your church)
  • guidance on how to remove the hurdles of online giving
  • examples of the ideal online giving experience
  • recommendations on giving technology to consider
  • a self-analysis to help you understand your current position in the realm of giving technology

I even talk one-on-one with the providers of this technology for you. That’s just how important this is!

Tim: What kinds of practical tools do you offer in this new eBook?

Rusty: There are several very practical sections to this book. One of my favorites is a self-analysis. I’ve included step-by-step instructions on how to assess your current eGiving system and experience, complete with suggestions for improvement.

POSTLUDE (Tim): For far too many years, the church has been 10-15 years behind the technological trends of culture not to mention other means and methods.  It is exciting for me to find resources that can help the church be contextual, relevant and intentional in the area of giving.

Get your copy of this valuable resource TODAY.


4 Steps to Conquering Deferred Maintenance

Deferred maintenance is a term that gets thrown around a lot and yet I find many people have no real idea what it means. Let’s start with a definition:

Deferred maintenance is the practice of postponing maintenance activities such as repairs on both real property and personal property (i.e. machinery) in order to save costs, meet budget funding levels, or realign available budget monies. The failure to perform needed repairs could lead to asset deterioration and ultimately asset impairment. Generally, a policy of continued deferred maintenance may result in higher costs, asset failure, and in some cases, health and safety implications. (Wikipedia.com)

In a previous blog entitled “The “4 X” Reality of Deferred Maintenance” we provided some very sobering realities from national research projects…here they are again:

“Every $1 in deferred maintenance costs $4 of capital renewal needs in the future.”

“If a necessary repair is deferred and allowed to remain in service until the next level of failure, the resultant expense will be 30-times the early intervention cost.”

If those 2 statements do not shake you up a little, then you may need to see a doctor or psychiatrist. If you believe EVERYTHING belongs to God…and that HE has ENTRUSTED His ministry facilities to us to STEWARD…then you cannot take this lightly.

Let’s explore what the keys are to conquering deferred maintenance.

1. Identify YOUR deferred maintenance – The first step in nearly any issue in life is to first recognize there is an issue. If we do not acknowledge there is an issue, how can we resolve it? In most churches, there is a lack of understanding of what their deferred maintenance issue are. We get so busy with budgets, “doing church”, break/fix items, etc that we do not stop to take time to see the trees for the forest. In many cases, even if you took the time, you may not know what you are looking for. This is where a set of “FRESH EYES” can be beneficial.

2. Provide adequate general maintenance budgets – Over the past couple years, we have done facility assessments for several million square feet of church facilities. The aggregate amount of deferred maintenance has been in the tens of millions of dollars. That is sad!  The “church” claims to be an organization focused on being “good stewards” and yet we allow our buildings to deteriorate right under our feet. In every single case, the General Maintenance budget was under-funded. There was not enough money in the budget to keep up with the natural rate of physical deterioration. Check out this quote from Kevin Folsom, former Facilities Director at Dallas Theological Seminary:

“There are numerous levels that can be used to go about this, but to start we have to remember our early Physics lessons in high school about the 2nd Law of Thermal Dynamics. Everything we build will decay, but it may last longer if properly maintained. So, here’s a puzzling question…If we build facilities that the natural law causes them to decay at fairly predictable rates throughout its birth to burial, why do we not plan for it?”

The best way to conquer deferred maintenance is to have a budget that addresses the natural decay and deterioration of your facility.

3. Properly “staff” your facility team – In every instance referenced above, not only was the budget under-funded, but they were under-staffed…and not by just a little! If you only have enough staff to address the break/fix emergencies of the urgent, then how do you expect to stay on top of the natural decay and deterioration? Quick answer…YOU CAN’T! Based on national surveys by our firm and IFMA, we believe the number of facility staff for a well-run organization is one Full Time Facility Staff Employee for every 25,000 – 35,000 SF. This is not for cleaning…that is another story…this is for general maintenance.

4. Have a Properly funded Capital Reserve PlanGentlemen…this is a football! Church leader…capital replacement is not an “IF” consideration but rather a “WHEN” and “HOW MUCH”.  You WILL replace every HVAC unit.  You WILL replace all your carpet.  You WILL replace your roof. You WILL have to re-surface your parking lot. To turn a blind eye to the need of a capital reserve fund is kin to telling God that the laws of science and natural resources…that HE created…don’t apply to your church. You are above the laws of God. REALLY?!?! Do you have a 401K or similar account for the future or do you assume retirement or old age is not part of your future…that it does not apply to you?

If we were proactive with our operational budgets and capital reserves, there would not be any deferred maintenance. In a perfect world, we would properly fund our general maintenance budget to keep the building in the best physical condition as possible…AND…we would have adequate capital reserves when we approach “end of life” of our facility component.

That is how you conquer Deferred Maintenance. To quote Sean Connery in The Untouchables“What are you prepared to do?”


CAPITAL RESERVE PLANNINGAlmost every component of your facilities will have to be replaced at some point. Do you have an action plan? INTENTIONAL organizations plan today for tomorrow’s costs. That’s why it’s critical you establish a capital reserve account now.

Download our FREE guide to learn more. 

 

Preventive Maintenance: Revisited

The below is a post that I did in August of 2009…but think that we need to revisit it…and how it can save you money in the long run. Frankly, if we are focused on long term ministry implementation, then our facilities will need to be prepared to serve us (not vice versa) for the long term as well. OK…I will get off my soap box…enjoy the following!


As I have studied the Facilities Management field and have researched the cause and effect of the decay of everything that we build, I am more confused as to why we, as God’s stewards, do such a poor job of fulfilling those duties. We would rather put off today what we can go into debt for tomorrow. HMMM…is that good stewardship? Sounds like many government officials.

I recently was introduced to Kevin Folsom, Director of Facilities and Plant Operations Dallas Theological Seminary, Dallas, Texas. He wrote a White Paper entitled “sustainable facilities” vs. Sustainable Facilities. This is an excellent article and frankly some of it is over my head…Kevin is one smart dude!!!!

Here is a quote from this article:

There are numerous levels that can be used to go about this, but to start we have to remember our early Physics lessons in high school about the 2nd Law of Thermal Dynamics. Everything we build will decay, but it may last longer if properly maintained. So, here’s a puzzling question… If we build facilities that the natural law causes them to decay at fairly predictable rates throughout its birth to burial, why do we not plan for it?

According to a research project done a few years ago, facilities…any facility…will deteriorate at a rate of 1-4% per year, assuming regular preventive maintenance. However, this rate of deterioration will, in most cases, grow exponentially if the regular, systematic preventive maintenance is not performed.

So…why do we, as church leaders, avoid addressing and planning for the inevitable? Would you drive your new car and never change the oil until the engine seizes up and then cough over a huge amount of money for a new engine? That does not make any sense to me.

Let me share one more quote from an interview Kevin did with facilitiesnet.

Let’s step back and look at the big picture for a minute. An appropriate preventive maintenance program should be funded on average at 1.5 percent of the CRV (Current Replacement Value) of a facility. Using the Fram analogy, which is much like a really small facility, 1.5 percent of a $20,000 car is $300 per year. The equivalent would be to pay someone to come to your car’s location to provide maintenance and inspections, while working around your schedule to prevent interruption. That sounds like a pretty good deal to me.

So, how much is the CRV (Current Replacement Value) of your ministry facilities? How much are you budgeting each year to maintain these God given resources? It may be time for a Facilities Management/Maintenance Audit.