Stop Putting Out Fires

Contribution by Deborah Ike, President and Founder of Velocity Ministry Management

Of course, I’m not talking about actual fires (go ahead and put those out).  I’m referring to those proverbial fires where you’re running from one crisis to the next.  That’s what I see happening all too often with churches and their events.  Every ministry department wants to host several events throughout the year (often “planned” a few weeks instead of a few months ahead of time) PLUS the church as a whole hosts events as well.  All of this activity results in exhausted staff, frustrated volunteers, less-than-optimal events, and a congregation overwhelmed by so many event announcements.

Here’s what I often see:

  • The 1-2 weeks before an event, it’s all-hands-on-deck with nearly every other task dropped so all staff members can focus on last minute details for an event
  • No one knows all of the events coming up for the next 12 months
  • Facilities team members are often caught by surprise with requests for room setup and support
  • No single individual has a full understanding of how event plans are coming along or what’s supposed to happen the day of the event
  • Volunteers are frustrated with a lack of clear direction, training, or communication from staff
  • There are a lot of event planning meetings happening but rarely are firm decisions made or actions taken after those meetings
  • There’s a last-minute rush to try and get enough event volunteers
  • The staff barely finishes one event and already has to scramble to work on the next one…that’s coming up in a couple of weeks

Let’s stop the madness, folks. 

There’s a much easier, less stressful, and a more strategic way to host events at your church.  It involves planning ahead, thinking through what’s best (not just what’s good), and being disciplined in your approach.  It’s a bit like eating nutritious food and exercising.  Neither is super exciting but both result in more energy and better health.

If this problem sounds a bit too familiar, join us for the Proactive Event Planning Webinar on October 25th.  I’ll outline a proven process for planning events – one that will help you plan more impactful and less stressful events for your church.  Click here to reserve your spot today.

I’m looking forward to equipping you with a practical, straightforward process that can yield incredible results for your church.

Wi-Fi Thermostats – Greatest Thing Since HVAC

Does your facility have HVAC units?

Do you have manual or programmable thermostats?

Do you wish you could reduce your energy bills?

Does increasing your staff efficiency rank high on your priority list?

Do you wish you could control your HVAC from your mobile phone?

WAIT NO MORE!!!!!

Cool Solutions Group and eSPACE is ecstatic to announce the release of the ONLY Commercial Wi-Fi Thermostat that can interface with eSPACE (and other facility scheduling software). We are beyond excited to release this option for churches, schools and other organizations, that we can hardly contain ourselves.

For many years we have been asked about a means by which a church could integrate their HVAC to their event/facility scheduling software.  We initially developed an option that would provide a means by which a BACnet system, utilizing a JACE could do such.  But we found that churches with a JACE were the minority in the market.  While that system is still a viable option, most of the churches we work with still have manual thermostats or at best, programmable thermostats.  Our first option was not a good option for them.

That is why the new COOLSPACE/EnTouch Pro is such a revolutionary option.  Check out this list of features:

  • > Interfaces with eSPACE and others facility schedulers*
  • > Full color touchscreen displayetprowifi1
  • > Built-in motion sensor
  • > Built-in WiFi networking
  • > Remote management including mobile app
  • > Security modes limit user changes
  • > Supports remote temperature sensor
  • > Manage multiple facilities and locations
  • > Multi-stage controls
  • > Track performance and usage of HVAC

You are going to want to check this out!

Click on HERE or e-mail us at info@eSPACE.cool 

coolspace-med*Call for details on which Facility Schedulers we interface with.

 

Anyone Interested in Saving Time, Energy and Money

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For most churches, their greatest consumer of energy is associated with the heating and cooling of their facilities.  In fact, for most churches, 50-75% of their utility consumption is due to HVAC usage.  To further magnify this matter, space utilization can be sporadic and unpredictable in a ministry setting thus making the scheduling of the HVAC systems even more challenging.

Now, just imagine that there is a “user-friendly” room and event scheduling solution that was 100% web based and was easy to use and cost effective. In addition, what if this software solution had the capacity of interfacing with your HVAC system(s) allowing you to engage and disengage the systems based on actual usage.  Imagine not having to enter data in your room scheduling software and again in your Building Automation System (BAS) or running from thermostat to thermostat to set temperatures every day. Even better yet, imagine reducing your utility costs by 20% or more as well as saving on the wear and tear of equipment that runs when not needed…Imagine No More

Cool Solutions Group/eSPACE has developed COOL SPACE to bring these concepts to reality.  COOL SPACE provides an interface between eSPACE Event Scheduler and your HVAC systems.

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Hear are just some of the benefits of this application:

> Schedules your HVAC systems from a web based event/room scheduling software

> Provides a user-friendly, browser based user interface to allow for remote access

> Does not require changing major HVAC equipment

> Can be installed to any HVAC system that uses a JACE or that plans to transition to a JACE

> Can save energy costs and increase staff efficiency

Given the economy the past few years, we have found more organizations being intentional about reducing operational costs…and energy is a major factor.  In light of that we have seen an exponential increase in inquiries and installations of COOL SPACE just in the past 2-3 months. But don’t take our word for it…here what others are saying:

We have been using eSPACE with COOL SPACE for three years, and our church saw a 30% reduction in utility expense immediately after installation.  The interface is easy to manage, easy to teach to our staff, and we can make adjustments from anywhere.  COOL SPACE has now paid for itself several times over in return on investment as we’ve saved on electric bills and maintenance.  No more lock-boxes on thermostats, and no more forgetting to “turn the air up on the way out” after a service or event. Hank Garner, Executive Pastor, The First Family | First Baptist Church, Columbia, TN

Our church has been a client of eSPACE Event Scheduling and COOL SPACE for around 3 years. Using this cloud based software has allowed us to save around 25% on utilities and use those funds toward ministry and missions of the church to help grow the Kingdom. Very easy to use product and great customer service! Jeff McClanahan,  CPA, Living Hope Baptist Church, Bowling Green KY

Contact us today for more information…don’t forget to get your copy of the FACILITY STEWARDSHIP MANUAL!

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