eSPACE + MinistryPlatform = Win For Churches

Do you know what makes a great partnership?  It is pretty simple – GREAT PARTNERS!

I have yet to see a partnership, collaboration, or integration that was successful without there being great parties involved with mutual interests, shared mission, and vision.

One of our most recent integration partners is with MinistryPlatform.  They specialize in Church Management software for mid-size to mega churches. Their “eco-system” concept is a perfect match for eSPACE, as their philosophy is to develop a product that allows their clients to integrate with “best in class” applications to meet their specific needs. They have steered away from the idea that they could be all things to all people and have seen the power of integration can provide a customized and flexible system that meets the specific needs of their market segment.

We are honored to have been selected by MinistryPlatform to be their go-to solution for all things facility. The integration that our firms have developed utilizes the best of both applications and allows the local church to incorporate the features/components that meet their needs.

Don’t just take our word for it! See what an IT Director recently posted online:

“We left our church management system for the brighter pastures of MinistryPlatform and found this awesome partner of theirs, eSPACE, for our facility management. I cannot say enough about CSR (Customer Service Rep)! They have been an absolute blast to work with.”

– Central Community Church

To learn more about this integration, click HERE:

How SMART is Your Database?

Like you, I love the SMART devices in my house – Echos, plugs, Hue lights. It’s so cool to walk into a room and have “Alexa” turn on the light or TV or tell me the weather outside or set a reminder or update me on the news.  

eSPACE is bringing this Internet of Things to church facilities, but what does that look like for interaction with your church database?  Answer:Text-To-ChurchTM

Online giving companies brought us text to give. Marketing companies brought us text to receive content.  In 2017 Churchteams released Text-To-ChurchTM , the SMART way to get your people to:

  1. Give
  2. Register for anything
  3. Complete a Communication Card (starting a follow-up workflow)
  4. Securely check-in their kids
  5. See contact assignments
  6. See their volunteer or training schedule
  7. Manage their groups
  8. Update their infoLink to anywhere

You know, all the stuff you wish your people could do by interacting directly with your database!

Here’s how it works.  You choose your own, local, ten-digit phone number that connects to your Churchteams database. Share the number with your people along with a keyword to do whatever you want them to do.

For example, I’d like to give you the chance to see how Text-To-ChurchTM  works for registration, check-in and workflow automation.  Hands on is the best way to learn (you can do this in one minute).  Get out your phone right now andtext SMART to (817) 677-9850.

Just follow the prompts to add a (made up) child, and text the word CHECK to check-in. You will get 3 follow-up texts (1 hour, 1 day, 1 week later) from our Workflow Automation inviting you to a Meet The Software guided tour but that’s it.

Now, imagine what you could do with a SMART database?

  • Give guests and members who no longer carry checkbooks an easy way to participate in giving.
  • Get rid of check-in lines.
  • Offer an electronic communication card option in Worship.
  • Let people register for any class or event by texting a keyword.
  • Text staff and leaders of follow-up assignments.
  • Take adult class attendance on a mobile phone.
  • Automate guest follow-up so no one falls through the cracks.
  • Simplify pastoral care and leadership development follow-up.
  • Enhance church communication strategy.
  • Simplify data management.
  • All in ONE church software database!

eSPACE is leveraging technology for managing facilities.  Churchteams is leveraging technology for managing people and processes. Our recent integration helps churches get the best of both.  Now, that’s SMART.

Boyd Pelley is Co-founder / CEO of Churchteams.  He served churches in 3 states as Discipleship, Administrative, and Family pastor for 18 years. The last 8 bootstrapping the development of the company with Mark Horan, Co-founder / Software Architect.  Married since 1986, he and Pam have 2 grown, married children. They live in McKinney, Texas.

 

Setting Goals For Your Church Facility

2018 is in the books. Chapter Closed.

2019 is just getting started…we have the whole year in front of us.

Like many of you, I set personal and professional goals for 2019. I have been in the habit of setting goals (not resolutions) at the start of every year.

WHY???

In a recent series of blog posts by Rick Warren, he provides some great insight on WHY:

  1. You need to set goals because it is a spiritual responsibility – If you don’t have goals for your life, you have already decided to let other people run your life. When you don’t decide in advance what’s important, you’re letting other people decide.
  2. You need to set goals because they are statements of faith – If you’re a believer in Jesus Christ and you set a goal, you’re saying, “I believe that God wants me to accomplish this by this time. This is what I believe God is going to do in my life.” Goals aren’t just a statement of faith. They stretch your faith. The bigger your goal, the more your faith will be stretched. And that pleases God.
  3. You need to set goals because they focus your energy – Focus is the key to an effective life. If you spread your energy out and diffuse it over a whole bunch of things, you’ll make no impact at all. But if you focus your life, it’s going to be powerful, and it will change the world.

So…let me challenge you.  Have you set personal goals? Professional goals? GREAT!

What about goals for your Church Facility…your Facility Stewardship?  Not yet??? Well then, now is the perfect time to do so. I love “SO THAT” statements. You are setting this goal, and you want there to be a solution. It allows me to put a “cause” and an “effect” in place.  Think about examples such as:

  1. We will reduce energy consumption by [X]% by [X] date SO THAT…we can save the church money and reallocate to capital reserves.
  2. We will find ways to automate basic tasks like locking/unlocking doors, engaging HVAC systems, etc by [X] date SO THAT I can concentrate more of my time on general maintenance and management of the major systems.
  3. We will raise the standard of “clean” for our facility from a “Motel 6” level to a “Hilton” SO THAT we make the very best first impression to our guests.
  4. ?????????

You get the point…we have to set goals.  We owe it to our church…and to God (If you believe in Facility Stewardship) to set goals for your facility.

Share with us some of your goals in the comments below.

ONWARD! 

The Simple Church (Scheduler)

 

Did you know that between 60-75% of all churches in America average less than 200 people on a weekend? That is over 210,000 churches!!!

Do you want to venture a guess as to how many of those churches have facilities that they use on a regular basis? Yeah…me either, but I would venture to say that it is at least 75% (if not more). That is almost 160,000 churches.

Given these statistics and Cool Solutions Group’s passion to serve churches of all sizes, we are so excited to announce the release of the SIMPLE SCHEDULER.

This new facility and event scheduling software is the ideal tool for churches with smaller facilities who just need a “simple” scheduling tool, but need more than Outlook, Google Calendar or paper/pencil can offer.

Here are some of the features of SIMPLE SCHEDULER:

  • Can schedule up to 25 rooms
  • Real time conflict checking and resolution
  • Schedule tables, chairs, projectors and other resources for your event
  • Website calendar integration
  • Simple reporting
  • Simple custom forms
  • In-app communication
  • Event Approval process
  • API to integrate with other ChMS platforms
  • UNLIMITED USERS

All this…and only $25/month.  REALLY?!?! That’s right – you heard us right.  Only $25 a month with no long term contracts.

Do we have your attention? Click HERE and start your free 14 day trial.  We will be right here to help you get started.

Event Registration and Ticketing

One of the key factors of Facility Stewardship is the utilization of a facility. Our facilities are of little merit if they are not used to further the vision and mission of our churches and organizations. Buildings are designed and built to fulfill a purpose…which must be to accommodate effective and intentional ministry. If that is not so, then why have a facility? That is the primary reason we developed eSPACE

A component of effective facility usage is scheduling and managing events…and allowing people to register for events. To that end, we are so excited to announce the release of the eSPACE Event Registration tool as part of the Event Management component of eSPACE.  Some of the features include:

  1. Event Registration
  2. Website Integration with Full Customization of Event Forms/Templates
  3. Multiple Venue Process and Workflow
  4. “Wait List” Capability
  5. Multiple Tiers of Ticketing, including FREE and Paid
  6. Check-in using Tickets
  7. Payment Processing of Event Registration Fees
  8. Ability to Sell Products as Part of an Event Registration (i.e. Books, T-shirts, CD’s, etc.)

To learn more, check out this introductory video and contact us to see how our full suite of Facility Management services and products can help you be more efficient, effective and intentional!

New eBook – Four Buckets of Church Facility Budgeting

A few months back, we released a blog on the topic of the 4 specific buckets that churches should plan for when developing their facility operational budgets and facility stewardship initiatives.  As a refresher, they include:

Operations – The day-to-day items like utilities, janitorial, general maintenance, etc.

Deferred Maintenance – The things you have been putting off (See blogs on this topic HERE and HERE).

Capital Reserves – The money needed to address the inevitable costs of capital replacement.

Projects – For the items that fall outside the normal operations like major renovations and new construction.

Well…we have expanded on these topics and have released a FREE eBook entitled The Four Buckets of Church Facility Budgeting.  This will be a great resource for your team, your administrator and the finance team that needs assistance in addressing the reality of each bucket.

Get your free copy HERE and then share it with your church leaders.  You will be glad you did!

The “SMART” Church

For the past decade, the term “smart” has been used to identify devices and physical environments that have incorporated technology to produce integration, inter-connectivity and system processing that does not rely solely on human interaction.

  • SMART Phone
  • SMART House
  • SMART Building
  • SMART Car

Well…Cool Solutions Group and eSPACE have a new term that is not a fad or a “Star Trek” kind of futuristic fantasy. Ready…

SMART CHURCH 

That’s right…your church building can now be SMART.  What does that even mean?!?! How can an inanimate object be smart?  It is like the Scarecrow…it does not have a brain…or does it? With the newly release FACILITeSPACE module to the eSPACE suite of Facility Management software applications, we have given your church building a brain…well sort of. While we cannot literally give your facility any gray matter, we have just released the next best thing.

FACILITeSPACE is the ONLY application that allows your church to integrate your event/facility scheduling software to many of your major building systems:

  1. COOLSPACE – HVAC integration with Building Automation and WiFi thermostats
  2. SECURESPACE – Door access controls
  3. INFOSPACE – Comprehensive system to integrate with your digital signage and digital room signage
  4. TECHSPACE – Coming Soon! – Will provide integration and alerts with early detection sensors (think water leak detection, overheated electrical panels and devices, humidity control, IT closet temperature….get the point…and turn on projectors and TV’s when an even it scheduled – WOW!)
  5. BRIGHTSPACE – Coming Soon! – Integration to lighting throughout your facility

Imagine…you schedule your event in eSPACE (or one of our integration partners) and it:

  • Turns the HVAC on in time for the event and then turns it off after the event
  • Unlocks/Locks whatever doors you need access (that have digital controls) for that event
  • Lists the schedule and other event data on the digital signage through your building
  • Displays the events on the digital door sign
  • Turns on the TV or Projector for the event
  • Turns on and off the needed lights for the event
  • Alerts your facility team and appropriate vendors if there is a significant issue

This is not a fairy tale…this is the world of IoT (Internet of Things) and the future is NOW.

Contact our team for more information and let the OPERATIONAL EFFICIENCIES BEGIN!

What to learn more?  Join us for an informational Webinar on Thursday, December 6, 2018, at 2:00pm EST.  Sign up HERE to join this Free webinar.

 

Early Christmas Gift for All Churches

Does your church have a facility? Then here is a GIFT for you! I know we still have several weeks before Christmas, but this is an early gift you will want to unwrap sooner rather than later.

Church facility management is the responsibility of all churches…any size…everywhere…all denominations…all colors…all styles. Get my point?!?!

That is why Cool Solutions Group developed and released Church Facility Management Solutions (CFMS) as a completely FREE online membership community. The data provided…the content…the resources…the webinars…the access to other church professionals…the access to vendors and the like is our GIFT TO YOU!

If you have not already checked it out, your FREE CFMS membership provides you with:

  1. Weekly Information sent directly to you to help you be proactive and intentional with the care of your facility.
  2. Online Community so that you can get input and feedback from hundreds of other church and facility leaders.
  3. Monthly Webinars by industry professionals who provide relevant information and resources for your church facility management.
  4. Vetted Vendors will put a list of qualified vendors at your fingertips with the assurance that they have been pre-qualified by our team…and they do not pay to be on this list.
  5. Free Resources are developed and made available to members including worksheets, forms, policy docs, job descriptions, etc.
  6. Availability to Consulting and Training Services.

Join us TODAY completely FREE!

Regardless of your church size, you need to be thinking about the best use and management of your facilities. There is no better place than this community. It offers the best of church facility expertise along with peer learning. You should not be without this resource!

Thom S. Rainer, President and CEO

LifeWay Christian Resources

Church Answers

We Focus On Your Facility…

…so you can focus on your mission.

That is more than just a tagline for our team.  This WHO we are.  It is WHY we do what we do. That is HOW we do what we do.

I am yet to find a pastor that went to seminary with the primary reason of focusing their energies, time and ministry on a building. I know a few Business Administrators and Executive Pastor’s that have previous experience in the world of the built environment…but that is not WHY they got into vocational ministry.

And yet…how many churches in America could continue to function without a facility? I dare say that every church…the body of believers…in North America relies on a facility in some form or fashion.  This reliance may be on a physical structure that they assemble in to worship, educate, disciple and/or meet the needs of others.  If you are a “home-based” church, you are reliant on a house or similar.  If you are 100% internet based, your church is still reliant on a facility to host your servers…to produce video and audio content.

I get it…the “church” is NOT a building.  I preach that at every speaking engagement and project we serve on.  The building will never save a soul.  It will never disciple a Christ-follower.  And yet, we have a reliance on it. I also get that this is a “First-World” issue. All of us have pointed to how the body of Christ can function in very austere settings in other countries.  And yet, here we are…reliant on a built environment.

So what are you to do?

First, be thankful we have such facilities to assist us in spreading the gospel.  Don’t despise it.

Second, don’t take it for granted or take a posture that we are entitled to these physical blessings.  Money does not grow on trees, as we all know, and it requires money to own a facility.  Did you notice I did not say BUILD…I said OWN.  When you evaluate the cost to own a facility, 71-80% of the total cost of ownership is in the OPERATIONAL costs…and usually, only 20% (over a 40 year period) is the cost to build.

Thirdly, do not try to go it alone.  As a ministry leader, you need to focus on the ministry, mission, and vision of what God has called you to.  That means you need to rely on others to plan, build, and care for your building. There are several ways to accomplish this:

  1. Hire the needed people on your staff to steward what has been entrusted to you
  2. Adequately fund your General Maintenance budget to avoid deferred maintenance
  3. Outsource duties and tasks to specialists (i.e. HVAC companies for Preventive Maintenance)
  4. Set aside appropriate Capital Reserves for the inevitable future costs
  5. Obtain a firm grasp on your current facility needs related to space allocation and Facility Condition
  6. Implement systems and processes to increase operational efficiencies (and energy efficiencies) such as software applications, system integrations, policies and procedures, workflows, etc.

Need some help to get started?  Let us know how we can help.

10 Steps to Preparing Your Facility for Winter

Fall is here which means winter is right around the corner. In fact, it happens this same time every year, so do not be taken off guard.

Here are 10 steps you should take to prepare for winter:

There are probably 100 other things that can and should be done, but the above is a great place to start.

Stay Warm and safe!

We’re hiring a Marketing Assistant.  Click HERE to learn more.