Polo vs. Gildan – The Tale of 2 “Boxers”


That’s right…we are going to talk underwear.  But more than comparing underwear, we are going to explore how this relates to our church facility.  Stick with me.

In my underwear drawer at home, I have a selection of boxers (I am one of those guys).  About 50% are Ralph Lauren Polo…and the others are predominantly Gildan. The other day I was struck by a recurring thought about how I (we) spend the money God has entrusted to us and the ramifications.  I know…underwear?!?!?!? Hang in there.

As I stared at the under garments in my drawer, I had the following thoughts related to their similarities:

  1. All of them do “the job” of covering my body
  2. All perform basically the same “task”
  3. Most fit me about the same…with some variations with the Gildan
  4. They all have elastic waist bands
  5. They all are about the same length

Then I started thinking about the differences:

  1. I paid nearly double for the Polo products…not quite double
  2. The polo have a more comfortable waistband…but I can live with the other
  3. The quality of the fabric of the polo is of a higher grade

But here is the kicker…I had some Polo garments that were 4-5 years old, while the Gildan were showing need for replacement in about half that time. Then the correlation to our facilities came rushing in.

CHEAPER IS NO BARGAIN

In fact…it appears that I will spend the same amount of money over the 4-5 year period.  And if I had invested in the Polo, I would have also been able to enjoy the other benefits shared above.

Makes you think, doesn’t it?


Honeywell Now Integrates With eSPACE


FINALLY…we have developed integration with one of the largest providers of HVAC controls – Honeywell.

For as long as I can remember, Honeywell has been the leader in Building Controls. Whether in the commercial or residential arenas, they have been the leader…and the 800 pound gorilla. With that “notoriety” also comes a certain level of inflexibility, bureaucracy, “king of the hill” mind set and a stigma that they do not “play well with others”.

While all of that may be true, Honeywell has started to provide 3rd party integration and API access to a limited number of their devices. This has opened the door for many companies to develop means by which to allow the end user (i.e. YOU) to integrate their controls with other systems…such as eSPACE Event Scheduler (and the 13+ ChMS systems that eSPACE integrates with).

Our team has now developed, tested and released integration with the following Honeywell controls:

LYRIC PLATFORM

  1. T1 Pro
  2. T4 Pro
  3. T6 Pro (Z Wave, Hydronic, Smart)

NOTE:  Honeywell does not have a means by which we can communicate with their API for their “Total Comfort” systems….which is most of their residential stats.

For more information on the above integration or potential other integrations, contact our team and see how eSPACE integrations can increase energy and operational efficiency!



Professional vs. Amateur

For the sake simplicity…let’s use the following as definitions of these 2 words:

PROFESSIONAL: A person engaged or qualified in a profession…someone intentional about their craft that is constantly learning and improving.

 AMATEUR: One who engages in a pursuit, study, science, or sport as a pastime rather than as a profession.

Those are pretty broad…so allow me to add some observances.

As a college student trying to master my craft, trumpet performance, I had a very wise teacher tell me the following:

“Amateurs and professionals both make mistakes. What differentiates them is that a professional does not make the same mistake twice.”

Noted!

Since that time, as I have lead people, organizations, projects and yes, myself, I have seen another stark difference:

Professionals accept responsibility…accept “blame” and rebuke. Learn. Collaborate. Improve.

Amateurs on the other hand make excuses. Shift blame. Avoid responsibility.

It is too common in business, leadership, church, etc. that someone is being “paid” for their profession…which automatically qualifies them to be classified a “professional.” HOWEVER…their actions, deliverables, mindset, etc. is more akin to that of an amateur.

As a final observation, I have found that this differentiation is more  of a mindset in lieu of a compensation or “title” issued (I could go on for days on how titles are meaningless if the role performed is not congruent with the title).

I have seen professionally minded people that were volunteers at church…the difference is not about what you get paid. In fact the more a person is compensated monetarily, there is a likelihood of entitlement and complacency…with is not professional.

As you look at your team, are you filling seats with professionals…or something less?

Be INTENTIONAL. Be PROFESSIONAL.


Don’t Be The First “Taper”

Most behavior patterns start with a single decision that is then never questioned or challenged.  Because it is not challenged it slowly defines your culture (This is how we do things around here) which then leads to the 7 words of any dying organization – “We have always done it that way.”

The above begs an answer to the question…Who made the first decision? Followed by…Was it INTENTIONAL?

Here is a section of a recent blog by Seth Godin that describes this process in no uncertain terms:

I’m sitting on a black couch in the lobby of a nice theater. The couch is cracked and peeling, with seven strips of black gaffer’s tape holding it together. And you don’t have to be an interior geologist to see that it has developed this patina over time, bit by bit.

The question is: Who was the first person who decided to fix the couch with tape?

The third or fifth person did a natural thing–here’s a ratty couch, let’s keep it the best we can.

But the first taper?

The first taper decided that it was okay for this theater to have a taped couch. The first taper didn’t make the effort to alert the authorities, to insist on getting the couch repaired properly.

The first taper decided, “this is good enough for now.”

This is how we find ourselves on the road to decay.

BOOM…this is an excellent example about how deferred maintenance gets started.  A “first taper” makes a conscious decision to “tape” over the problem or worse, ignore it all together.  Then the pattern of unintentional culture kicks in and deferred maintenance runs rampant. (REMINDER: Deferred Maintenance =The practice of postponing maintenance activities such as repairs on real property in order to save costs, meet budget funding levels, or realign available budget monies.)

Don’t be the first “taper.” Set a culture of care, pride of ownership (not your ownership by of the person who actually owns it…God), stewardship and intentionality.

-Tim



 

Retirement Planning…for your Facility

 

Unless the Lord decides to call you home premature, we all will be faced with some variation of “retirement.” That means plans need to be considered for that period in our lives when we are not producing income based on a full time 40-hour +/- work week.  For most, that takes the form of:

  • 401K or 403b
  • IRA’s
  • Annuities
  • Life Insurance
  • Investments
  • Pensions

For others, it may simply be hoping that Social Security, Medicare and Medicaid will be adequate.  I think we would all agree that is not very wise.

We will project what we believe our costs will be in retirement…then plan a strategy to utilize one or more of the above to ensure we have the basis from which to generate the level of income to sustain the desired lifestyle.

This all sounds prudent as we plan for the INEVITABLE stage of life.  Would you agree?

So what are we doing to prepare for the “retirement”of our ministry facilities? I guess the first question is…do you think it is necessary?  If you don’t, then why would you plan for your personal retirement?

Sorry for being snarky…could not help myself.

Even at the very worst of personal financial planning, their is a partial safety net (although tenuous) is Social Security and other entitlements (did you realize that Entitled and Entitlements are not mentioned in the Bible…just saying). Considering our facility retirement concerns, we do not even have a social security safety net.

You may be saying – “We do not plan to retire our facility.” Oh Grasshopper…that is flawed thinking.

You may not “retire” the entire facility…but you WILL retire nearly every component of the facility.

  • You will retire all roofs…and replace them…and retire them again.
  • You will retire all HVAC equipment…and replace them…and retire them again.
  • You will retire all paving…and replace them…and retire them again.
  • You will retire all floor coverings…and replace them…and retire them again.
  • You will retire all lighting, plumbing, windows, doors, etc, etc, etc.

Need I go on?

These facility retires…just like our personal retirement…are INEVITABLE. There is no getting around it.  There no magic bullet.  There is no “Facility Fairy” to wave a wand.

Given the above…what are your plans?  Do you have a plan?  If not, how do you start? What is your baseline? How much is enough?

These are great questions that can and must all be answered…and starting with your current reality is the best place to get going.  In light of that, we strongly recommend a Facility Condition Assessment. Such an assessment will provide you:

  • Fresh Eyes Assessment
  • Life Cycle Assessment
  • Benchmark of Budgets/Staff
  • Deferred Maintenance
  • Facility Management Best Practices
  • Preventive Maintenance
  • Energy/Operational Evaluation
  • Capital Reserve Planning

Make your facilities “retirement” a positive experience by being intentional Facility Stewards.

-Tim


The 7 “A’s” of Intentional Facility Stewardship

As we all work to become intentional stewards of what God has entrusted to us (i.e. Facility Stewardship), there are several steps and paradigms that must be realized in order to be most effective.  These are not rocket science, but I assure you that each paradigm must be addressed and done so in the order listed below.

Awareness “knowledge or perception of a situation or fact.” The first step to addressing any meaningful action in our lives is first becoming aware of the need. Same applies with Facility Stewardship. Are we keenly aware that God has entrusted us with HIS church facility? Do we understand the gravity of that?  Start there.

Analysis“detailed examination of the elements or structure of something.” It is one thing to be aware, but do we understand? Do we know the current state of affairs related to our facilities and the current allocation of budget dollars (from tithes and offerings…another for of stewardship) and if those dollars are being spent appropriately?  Do we know if we have adequate capital reserves or deferred maintenance. Knowledge is power…and freeing.

Acknowledgement“acceptance of the truth or existence of something.” BOOM! Have you ever heard that the first step of change, is acknowledging that there is an issue that needs addressed? We must look in the mirror.  Take the results of the analysis and acknowledge…ADMIT…there are areas for improvement.

Action“applies especially to the doing, act to the result of the doing.”  An action usually lasts through some time and consists of more than one act.  It is not singular…it is plural!  There is something that needs to be done…now do it.

Adoption“the act of taking something on as your own.” Most times when we hear this word, we think of adopting a child…which is a wonderful manifestation of the definition…to take something as your own. In the case of Facility Stewardship, the same applies.  The adoption process is an emotional, physiological and physical manifestation of taking “ownership” of a concept, a methodology, a paradigm, and a core value.

Accountability“The obligation of an individual or organization to account for its activities, accept responsibility for them, and to disclose the results in a transparent manner.” For Facility Stewardship to be long lasting, there must be accountability. I firmly believe that we will be held accountable to God for how we stewarded ALL the components he has entrusted to us.  But there needs to be some form of “earthly” accountability as well.

Acclimation –  “is the process in which an individual organism adjusts to a change in its environment.” Often this word is used in scientific applications.  But I believe it is critical for the complete shift that is required to make Facility Stewardship a way of life. “This is how we do things around here.” It should be so ingrained in the organization that it would be off-putting to see trash on the floor or dust build up on vents or grass growing in the sidewalk cracks…or that there are even cracks in the sidewalk at all.

Does the above sound overwhelming? IF it does…I get it…but it does not excuse any of us from taking the steps and making intentional long term changes to be the best Facility Stewards we can be.

Need help to get started? Give us a shout. 


How SMART is Your Database?

Like you, I love the SMART devices in my house – Echos, plugs, Hue lights. It’s so cool to walk into a room and have “Alexa” turn on the light or TV or tell me the weather outside or set a reminder or update me on the news.  

eSPACE is bringing this Internet of Things to church facilities, but what does that look like for interaction with your church database?  Answer:Text-To-ChurchTM

Online giving companies brought us text to give. Marketing companies brought us text to receive content.  In 2017 Churchteams released Text-To-ChurchTM , the SMART way to get your people to:

  1. Give
  2. Register for anything
  3. Complete a Communication Card (starting a follow-up workflow)
  4. Securely check-in their kids
  5. See contact assignments
  6. See their volunteer or training schedule
  7. Manage their groups
  8. Update their infoLink to anywhere

You know, all the stuff you wish your people could do by interacting directly with your database!

Here’s how it works.  You choose your own, local, ten-digit phone number that connects to your Churchteams database. Share the number with your people along with a keyword to do whatever you want them to do.

For example, I’d like to give you the chance to see how Text-To-ChurchTM  works for registration, check-in and workflow automation.  Hands on is the best way to learn (you can do this in one minute).  Get out your phone right now andtext SMART to (817) 677-9850.

Just follow the prompts to add a (made up) child, and text the word CHECK to check-in. You will get 3 follow-up texts (1 hour, 1 day, 1 week later) from our Workflow Automation inviting you to a Meet The Software guided tour but that’s it.

Now, imagine what you could do with a SMART database?

  • Give guests and members who no longer carry checkbooks an easy way to participate in giving.
  • Get rid of check-in lines.
  • Offer an electronic communication card option in Worship.
  • Let people register for any class or event by texting a keyword.
  • Text staff and leaders of follow-up assignments.
  • Take adult class attendance on a mobile phone.
  • Automate guest follow-up so no one falls through the cracks.
  • Simplify pastoral care and leadership development follow-up.
  • Enhance church communication strategy.
  • Simplify data management.
  • All in ONE church software database!

eSPACE is leveraging technology for managing facilities.  Churchteams is leveraging technology for managing people and processes. Our recent integration helps churches get the best of both.  Now, that’s SMART.

Boyd Pelley is Co-founder / CEO of Churchteams.  He served churches in 3 states as Discipleship, Administrative, and Family pastor for 18 years. The last 8 bootstrapping the development of the company with Mark Horan, Co-founder / Software Architect.  Married since 1986, he and Pam have 2 grown, married children. They live in McKinney, Texas.

 

Engage Your Facility

Engage is an interesting word, and it has a number of meanings and connotations. For example:

  1. Engage is the root word for the time period between the decision to marry and the ceremony.
  2. Engage can relate to getting involved with an activity or conversation.
  3. Engage can describe someone engrossed in something.

In the world of church facility management and stewardship, engage has a place in all of the above, but it has another meaning, or at least a subset of a meaning. As I ponder this, it is actually a component of #2 above…the “activity” portion, but with a slight twist. Let me explain.

In the physical and mechanical world, systems have to be “engaged” in order for them to function. There must be a trigger or definitive action to cause the desired reaction. Basically a “cause and effect” or “action and reaction.”

When I flip a light switch (assuming the wires are properly connected and the light bulb is operational), the light turns on. The light fixture is engaged by the switch. I move the temperature dial on the thermostat, and the temperature in the space changes accordingly. I turn a key in a door, and the door locks or unlocks. It is engaged to a state of locked or unlocked.

That is how mechanical devices work. They must be engaged in order for them to operate. The trigger for engagement is what fascinates me.

My first car was primarily made of metal and rubber (I know, I am dating myself). Today, vehicles have over 100 microprocessors. These sensors and mini-computers are the new trigger to engage many of the safety features of newer models. For example, moisture on the windshield is now the trigger to engage the wipers. The sensors in the front grill are the trigger to engage the braking of the cruise control as I get too close to the vehicle in front of me. Putting the vehicle in reverse is the trigger to engage the “back-up camera.”

Get my point?

The same is now true with our ministry facilities. The world of IoT (Internet of Things) is growing at a rapid pace. This new interconnection of technology is what I described above in our cars. It is what allows your mobile device to engage other systems such as your home security camera, thermostat and Amazon Echo. This is not a Star Trek futuristic fantasy – we are living it right now. And it is not just at the consumer or “home” level. It is happening in commercial buildings at an exponential rate.

WHY?

Efficiency and convenience. That is why. Why have humans doing mundane tasks that can be automated? This is not about being lazy or reinforcing “First World” problems. This is being driven by a desire for people to do the things that only they can do – and automate (engage) the rest.

Think about these examples:

  • How many hours a week does your facility team spend adjusting thermostats (or Building Automation System)?
  • How many hours are spent locking and unlocking doors for events?
  • Are you entering event data in one system, then re-entering that same data in your Building Automation System or Door Access System (or BOTH)?
  • Does your communications team have to take that same information and re-enter it in yet another system?

Lord have mercy! Is that really the best use of the resources (human resources in this case) that God has entrusted to us? I have worked with dozens of churches that spend 8-10 hours a week in double entry of event data in multiple systems. Let’s assume that you pay them $18/hr and they invest ten hours a week performing dual entry or “engaging” systems manually (i.e. adjusting thermostats). That is $180 a week, or $9,360 a year. REALLY?!?!

What other intentional things could those resources be doing for those 520 hours in a year? We see so many churches with massive deferred maintenance issues. Could some of the deferred maintenance be mitigated by allocating an additional 520 hours a year to the general maintenance and upkeep of our facilities?

I think so.

Think about what other means you can incorporate to ENGAGE your facility systems, and, in turn, ENGAGE your facility team in activities that have long-term impact.

That is called Stewardship.


Setting Goals For Your Church Facility

2018 is in the books. Chapter Closed.

2019 is just getting started…we have the whole year in front of us.

Like many of you, I set personal and professional goals for 2019. I have been in the habit of setting goals (not resolutions) at the start of every year.

WHY???

In a recent series of blog posts by Rick Warren, he provides some great insight on WHY:

  1. You need to set goals because it is a spiritual responsibility – If you don’t have goals for your life, you have already decided to let other people run your life. When you don’t decide in advance what’s important, you’re letting other people decide.
  2. You need to set goals because they are statements of faith – If you’re a believer in Jesus Christ and you set a goal, you’re saying, “I believe that God wants me to accomplish this by this time. This is what I believe God is going to do in my life.” Goals aren’t just a statement of faith. They stretch your faith. The bigger your goal, the more your faith will be stretched. And that pleases God.
  3. You need to set goals because they focus your energy – Focus is the key to an effective life. If you spread your energy out and diffuse it over a whole bunch of things, you’ll make no impact at all. But if you focus your life, it’s going to be powerful, and it will change the world.

So…let me challenge you.  Have you set personal goals? Professional goals? GREAT!

What about goals for your Church Facility…your Facility Stewardship?  Not yet??? Well then, now is the perfect time to do so. I love “SO THAT” statements. You are setting this goal, and you want there to be a solution. It allows me to put a “cause” and an “effect” in place.  Think about examples such as:

  1. We will reduce energy consumption by [X]% by [X] date SO THAT…we can save the church money and reallocate to capital reserves.
  2. We will find ways to automate basic tasks like locking/unlocking doors, engaging HVAC systems, etc by [X] date SO THAT I can concentrate more of my time on general maintenance and management of the major systems.
  3. We will raise the standard of “clean” for our facility from a “Motel 6” level to a “Hilton” SO THAT we make the very best first impression to our guests.
  4. ?????????

You get the point…we have to set goals.  We owe it to our church…and to God (If you believe in Facility Stewardship) to set goals for your facility.

Share with us some of your goals in the comments below.

ONWARD! 

The Simple Church (Scheduler)

 

Did you know that between 60-75% of all churches in America average less than 200 people on a weekend? That is over 210,000 churches!!!

Do you want to venture a guess as to how many of those churches have facilities that they use on a regular basis? Yeah…me either, but I would venture to say that it is at least 75% (if not more). That is almost 160,000 churches.

Given these statistics and Cool Solutions Group’s passion to serve churches of all sizes, we are so excited to announce the release of the SIMPLE SCHEDULER.

This new facility and event scheduling software is the ideal tool for churches with smaller facilities who just need a “simple” scheduling tool, but need more than Outlook, Google Calendar or paper/pencil can offer.

Here are some of the features of SIMPLE SCHEDULER:

  • Can schedule up to 25 rooms
  • Real time conflict checking and resolution
  • Schedule tables, chairs, projectors and other resources for your event
  • Website calendar integration
  • Simple reporting
  • Simple custom forms
  • In-app communication
  • Event Approval process
  • API to integrate with other ChMS platforms
  • UNLIMITED USERS

All this…and only $25/month.  REALLY?!?! That’s right – you heard us right.  Only $25 a month with no long term contracts.

Do we have your attention? Click HERE and start your free 14 day trial.  We will be right here to help you get started.