The Precursors of Facility Stewardship

For the past 10 years I have been beating the drum of Facility Stewardship. You can search through the archives of this blog and find dozens of posts on the subject.  Heck, we even produced an almost 300 page Facility Stewardship Manual (hint…get your copy today). I believe in this principle. In fact, at a recent meeting of our leadership team, we reiterated that our WHY, as a company, is to “To assist organizations be EFFECTIVE, EFFICIENT and INTENTIONAL with the facilities they have been entrusted to steward.”

This is what we do. This is who we are. This is what drives us.

Going back through most of the information we have produced on this topic, I realized that the majority of the content is based on the assumption that a church already has a facility that needs to be stewarded…and that is true, given the majority of the life cycle costs of a facility are after you move in.

But…you cannot move into a facility until after it is dreamed about, planned, and built. You cannot steward something that does not exist. (What came first, the chicken or the egg?)

With that as the backdrop, the precursor to Facility Stewardship has to include all of the phases leading up to the existence of a facility. I know that sounds over simplified, but that’s the facts. In many instances, the time, energy and intentionality invested in these precursor activities will set the tone…if not the costs…of the long term life cycle stewardship initiatives. Poorly designed and built facilities generally cost more to operate, thus increasing the life cycle cost.

We see the life cycle comprised of 4 primary components:

SUSTAIN: The “Sustain” component is where we (or at least I have in my writing) tend to focus our attention when we think of Facility Stewardship given all the existing churches that have facilities to maintain/steward. There is actually a very small percentage of churches planning/building in any calendar year…usually 1-3% of all churches in America are in a “building program” in any given year…so we are inclined to equate Facility Stewardship to the other 97-99% of the churches that have facilities whom need to maintain, pay utilities, clean, replace light bulbs, repair HVAC systems, etc.

“We cannot look at Facility Stewardship and Life Cycle as a “one and done” process…the term “cycle” would infer that it repeats itself…and so it is with the life cycle of a facility.”

But we cannot look at Facility Stewardship and Life Cycle as a “one and done” process…the term “cycle” would infer that it repeats itself…and so it is with the life cycle of a facility. Once you have been in a building for any period of time, there is a natural occurrence that starts the cycle over again (and again, and again). We tend to start to dream of new ways to do things…thus the need for new tools (or re-purposed tools) which in turn requires planning and some facet of building…then sustaining…repeat.

Given the above, there are 3 precursors to the “sustain” portion of Facility Stewardship:

DREAM: This is a critical step in the process of every facility initiative which provides the platform for church leaders to ask “what if” and understand a variety of scenarios that might be possible depending on God’s leading and the intentional uniqueness of your church. Dreaming is not just “blue sky” thinking (although there is a component of that) but needs to be weighted by intentional “next steps”.

PLAN: Intentional planning is required to achieve a desired goal. Period. Most church leaders miscalculate or under estimate the value and impact of this phase. Here is a fact; You will spend most of your total project budget during the planning phase. That may sound un-intuitive given that you will likely write checks for less than 15% of the total cost of your project during the pre-construction process. However, the reality is that every decision you make during this phase will impact the cost of your project. The “Build” phase is merely the execution and fulfillment of the planning. Do not take this lightly.

BUILD: Building and construction can be confusing and feel adversary for those not actively involved in the industry. There will be hundreds of items that must be addressed and resolved. There will also be times of frustration, concern about quality, doubt about the validity of a “change order”, schedule issues, budget issues, closeout, warranty, etc, etc, etc. It can be overwhelming…but it doesn’t need to be that way. You need an advocate and “construction-eese” translator making “cloudy” issues clear. Someone sitting on your side of the table allow you and your team to do what God called you to do…minister and lead.

Don’t assume that the precursors are not as equally important to the sustaining elements of Facility Stewardship. Taking the above for granted can cost you dearly. Facility Stewardship is not an “either/or” but rather a “both/and” process. Let me put it another way…the Dream, Plan and Build are not merely precursors, but integral parts of Facility Stewardship.


Church Revitalization: Boat Anchor OR Fresh Wind in the Sails?

Church Revitalization is alive and well.  This is not the “Church Growth” movement of the 1980’s or “Seeker Sensitive” or some other fad. Frankly, “CHURCH” revitalization has less to do (in my opinion) with the age or condition of a congregation as much as a revitalization of the purpose (the WHY) of the church universal.

We have seen some incredible initiatives the past 10+ years related to revitalization and church multiplication. The most obvious and most publicized are Church Planting and Multisite Church. Both are alive and well and growing in impact.

“We need to be cognizant to not burden the next generation of church leaders with facilities that will become the boat anchor around their ministry and missional impact.”

But there has been an upswell of 2 additional initiatives that need to be mentioned.  These may be subsets of the above; however, they bring an additional set of impactful elements and I believe they have significant nuances that need attention:

  1. Mergers – Our team has served several churches the past few years that have merged to not just “rescue” a declining church, but rather to form a stronger, more vibrant and impactful church. As Jim Tomberlin and Warren Bird have so well stated – BETTER TOGETHER!
  2. Revitalization/Redeveloped/Adoptive Re-Use – So many terms we could use here…but we see a trend (for the good) of revitalization and adaptive use of facilities that have either aged out or are underutilized and/or a “highest and best use” that may not be exclusive of a 1-day-a-week church facility.

A deeper dive into the above is merited, but that is for another day. Instead, I want to share a concern I am seeing with both of the above when we are not intentional. Both of the above are exciting…and they are a great way to not only grow the Kingdom/Church (capital “C”) but to breathe new life into aging church facilities.

HOWEVER…there are 4 critical considerations that both the “giver” and the receiver of such facility gifts need to consider:

1. Functional Obsolescenceis a reduction in the usefulness or desirability of an object because of an outdated design feature, usually one that cannot be easily changed. Here are some prime examples:

  • Not handicap accessible
  • Inadequate HVAC system
  • Flow feels more like a maze than an intentionally community space
  • Lots of stairs
  • “Wrong-sized” spaces
  • Limited parking

2. Incongruent/Non-contextual – In many cases, the “gift” does not communicate the story of the receiver. It may be in the wrong part of town…may feel like a monastery and not a thriving community-centric facility…or it may just be old looking, feeling, and smelling.

3. Deferred Maintenance – “Here is your FREE Building.” – Oh Goodie…but what about the $3-4M in deferred maintenance. Don’t miss this. I have seen too many well intended churches and church planting organizations hand over an older facility to a church plant or even a multisite campus that appears to be “free” only to find they had been give the MONEY PIT. Free is rarely ever free.

4. Uninsurable – Directly related to the above, make sure the facility being gifted is actually insurable. Put yourself in this scenario…you are the pastor of a church plant…you are gifted a facility only to learn that the facility in not insurable or the insurance cost, due to its condition, has massive deductibles and/or unsustainable premiums. OUCH!

We need to be cognizant to not burden the next generation of church leaders with facilities that will become the boat anchor around their ministry and missional impact.


Facility Stewardship – What Is It?

For over 10 years, you have seen me refer to facility stewardship. For some of you this may be still be a new concept. You know what a facility is and you are familiar with stewardship…but how do the 2 go together? I am glad you asked…

Let’s first look at the definition of each:

FACILITY (ies) – something designed, built, installed, etc., to serve a specific function affording a convenience or service.

STEWARDSHIP – (act of being a STEWARD) – a person who manages another’s property or financial affairs; one who administers anything as the agent of another or others.

If you have grown up in the church or been involved in church for any period of time, you have heard the term “stewardship”…and I am sure that in almost every case, it revolved around money or raising money. In these cases, we are generally talking about financial stewardship which is critical to our spiritual life as well as the life of our ministries.

The word “money” is used over 140 times and if you add terms such as “gold” and “silver” the number is huge. For example, financial matters are mentioned more often in the Bible than prayer, healing, and mercy.

But stewardship is not just about money and finances…but refers to (as its definition above indicates) the caring for or oversight of something of someone else’s. The EPA has a section on their website that explains “Environmental Stewardship”. They define it as:

Environmental stewardship is the responsibility for environmental quality shared by all those whose actions affect the environment.

So, how do we apply this to our ministry facilities? Do we really believe that God has entrusted these to us, thus making us stewards of their care and oversight? As I have shared before, I have witnessed churches and ministries spending millions of dollars in the construction and renovation of their facilities…but then fail to maintain them (i.e. steward them). They wave the banner of “stewardship” when raising money to build them…but then neglect their care, management and maintenance. So, the following is a list of attributes that I believe are part of “Facility Stewardship”:

  • Proper cleaning
  • Systematic and proactive Preventive Maintenance
  • Proactive Capital Reserve Account planning
  • Life Cycle analysis and planning
  • Development of a systematic painting plan
  • Proper facility scheduling – this is a key element of stewarding the facility…they were meant to be used
  • Sustainability implementation
  • Vigilant monitoring of operational costs
  • Implementation of energy saving processes (i.e. HVAC interface with a Building Automation System or WiFi thermostats of better yet)
  • Proactive cataloging of facility components and tracking of work orders and service requests

With the above as a backdrop, how are you doing with your Facility Stewardship? What can you implement immediately that would make you a better steward?


The “Real” Cost of Facility Ownership: What They Didn’t Teach You in Seminary

As many of you know, I come from a background of planning and building ministry facilities. I have been blessed to invest over 30 years of my life in serving churches to develop new and renovated ministry facilities. That phase of my life brought me great joy and fulfillment. But now I am very burdened by the millions…and billions of dollars that are spent each year on religious construction without a clear understanding of the “real” cost of ownership. I also think that most ministry leaders do not understand that the ongoing costs eclipse the initial costs and do so in a much bigger way than you would imagine.

Let’s look at the REAL cost of ownership of our ministry facility:

  1. INITIAL COST: For this exercise, let’s assume that our new ministry facility is 30,000 SF for $4,777,550
  2. COST OF “MONEY”: Let’s assume that we borrowed $3,000,000 to pay for the project and we did so based on a 15 year loan at 6%…but paid it off in 7 years. In this scenario, you will have paid approximately $1.1M in interest.
  3. COST OF OPERATION: Based on our research and bench-marking provided by IFMA (International Facility Managers Association), the average church in America will spend $4.50 to $7.00 per square foot annually for janitorial services, utilities and general maintenance. In addition, a church will spend an additional amount in capital improvements that will be in the $1.00 to $2.00/SF range (if the capital reserve account is started at the time construction is complete…this number grows significantly higher if you neglect the capital reserve account during the early years of the building’s life cycle). For the sake of this exercise, let’s assume that we will spend $6.00/SF for operational and capital reserve items. This may be low…but I want the calculations to be realistic.

Assume a 40 year life cycle (which is not that long)…at 1.5% per year of inflation. Remember that operational costs are perpetual and paid for with inflated dollars…so this is going to increase, and 1.5% is probably TOO LOW. $210,000/ yr x 40 years at 1.5% per year inflation for 40 years…without compounding = $13,440,000.00

So let’s look at what this means:

  1. Initial costs including design – $4,777,550
  2. Cost of Money – $1,100,000
  3. Cost of life cycle operations and capital reserve – $13,440,000 (that is $448/SF…OUCH)
    TOTAL COST OF OWNERSHIP = $19,317,550

WOW…that is a BIG number…now…here is the shocking part:

  1. The combined cost of the construction partner and the design professionals is only 3% of the total cost of ownership.
  2. The construction cost…including the design…is only about 22% of the total cost of ownership.
  3. The interest paid is only about 6% of the total cost of ownership.
  4. Leaving…71% of the total cost of ownership in operation costs and capital expenditures.

As I indicated prior, State Farm Insurance found that they spend about 80% of the total cost of ownership of commercial buildings on operational costs over 40 year. Further, a book was published in 1969 by THE AMERICAN INSTITUTE OF ARCHITECTS entitled – LIFE CYCLE COST ANALYSIS 2: USING IT IN PRACTICE by David S. Haviland. In this book, Mr. Haviland states:

“The INITIAL DESIGN and CONSTRUCTION of a facility comprises about 15% of the total cost of a building over its 40 year lifespan. The remaining 85% is made up of the building’s OPERATIONS and MAINTENANCE COSTS.”

So…what costs more…the initial cost…or the cost after you occupy? I think the numbers speak for themselves. So…do we invest the same amount of time and energy in planning our operational costs as we did when we developed our master plans and floor plans? Why do we get all in a tiff about an architect charging 7% instead of 5%…or the construction partner charging 6% instead of 3%? The fees that encompass only 3% of the total cost of ownership feel so important at the time we hire them…but the decisions, direction, means and methods that this team suggests and implements will be with you for the life of your buildings. Do we have our eyes on the REAL cost of facility ownership?

If Facility Stewardship is really about being wise stewards of all God has entrusted, then I think it is fair to say that most of us have our priorities upside down. Facility Stewardship must include:

  1. Purposeful Facility Planning – Taking the time to really evaluate the “genetic code” of the church, reviewing the vision, determining IF facilities are needed to accomplish the vision and mission of the church in addition to evaluating the potential financial implications.
  2. Proper Facility Development – This is not just about construction…but also encompasses the financial stewarding of the resources God has entrusted to us by planning facilities that meet the ministry objectives…AND…that do not bankrupt the church in the future with operational costs. As seen above…most of your long term cost of facility ownership WILL BE established based on the planning during this phase of any project.
  3. Proactive Facility Management and Long Term Care – This is where we too often fall grossly short in our Facility Stewardship Initiative.
    Think about it…then do something about it.

Do you need some help getting started? Don’t forget to order your copy of our manual –   Facility Stewardship: Managing What God Has Entrusted To You. It is a must have for every church that has a facility!


 

WOW – You Offer THAT?!

The other day I was contacted by a man from a church who was working with a committee he had established to help his church understand the importance of taking care of and planning for the inevitable future costs related to their church facilities. He had downloaded one of our eBooks (Church Facility Stewardship) and was interested in other resources to make his case.

As I started to compile a response, I paused and stared at the screen…WOW – THAT IS INCREDIBLE! As the email developed and the list grew, I was frankly humbled and blown away with the resources that we have been able to make available to churches across the country.

If you have not checked out what we have developed (many resources are free) and what services we provide…just take a look at the list below.

  1. 5 Intentional Steps to Establish a Capital Reserve Account –  Free eBook – This was written as a primer for churches that are starting from Square 1 with a capital reserve.
  2. Church Facility Evaluator – Free tool to evaluate some of the key operational metrics/costs of a church related to national averages.
  3. Church Facility Stewardship Manual – Almost 300 pages of information for any church to use to establish and further their facility management initiatives.
  4. Other Resources – We have written a number of books and other material.
  5. Assessments/Training – We also provide a number of assessments and training.
  6. Life Cycle Calculator – This is a free software that will help ANY organization establish their capital reserve plan and project funds needs and when.
  7. eSPACE – Facility Management Software – We originally developed this software suite for churches, but since 2008,  we now have private and public schools, colleges, YMCAs, municipalities and other facility/property managers. In addition to the free Life Cycle Calculator from above, we have subscription offerings for:
    1. Event Management 
    2. Work Order Management
    3. HVAC Integration 
  8. Church Facility Management  Solutions – This is a new membership website that we recently released…VERY excited about this!

If your church has a facility…you need to familiarize yourself with the above items and take advantage of the best set of tools to help you be a GREAT steward!


Why Use Facility Management Software for Your Church: Part 1

How do you track and process work requests at your facility:

Legal Pad?

Excel spreadsheet?

Post-it Notes?

Cross your fingers, then hope and pray?

I would like to explore a better option for tracking work orders, service history, equipment inventory and condition, capital improvements, defective equipment log, vendor log, on-site maintenance, staff assignments…and so much more. We will take the next several weeks to investigate the needs of most churches to track work orders as well as being proactive tracking capital improvements to assist in your annual budgeting process.

To get started let’s develop some common language…here are some words and phrases that will help us in this discussion:

  1. Work Order Process: This process generally starts with a request from within your church/ministry that someone is asking to be addressed (i.e. It is too hot in our classroom, the copier is not working, the toilet is clogged, etc…sound familiar?). The work order is the necessary processed so that your team can facilitate the inspection, review, acceptance and fulfillment of the work order.
  2. Scheduled Maintenance: Work that reoccurs on a regular basis (or should occur on a regular basis).  These can include Preventive Maintenance items (i.e. HVAC servicing, changing filters, systematic replacement of light bulbs, certification of fire extinguishers, regular maintenance on elevators and other systems with moving parts) as well as other items that need to be scheduled and tracked on a regular basis (i.e. housekeeping items, yard maintenance, mulch in the plant beds, window cleaning, carpet cleaning, etc, etc, etc).
  3. Capital Improvement/Reserves: These are items that are identified as having a predicted life cycle with a predetermined or expected end of its useful life/service. These would be items that would require capital funds to replace or significantly modify in order to extend or start a new Life Cycle (i.e. replacement of HVAC equipment, paving in the parking lot, replacing or re-coating roofing materials, replacement of floor coverings, etc).
  4. Vendor Management: Who does work on your facility? Is it by on-staff personnel…outside vendors…volunteers? Regardless of who does the work, you need to assign the work and then follow up on the completion of the work. You also need to track Certificates of Insurance for vendors that are not on staff at the church. There needs to be clear and definitive communication to all personnel that are performing services for the church including the assigning of work, tracking of the work, issuing the proper paper work (i.e. work orders, PO’s, work scopes, “not to exceed” amounts for the work, warranty fulfillment…and so much more). All of this would fall under the category of Vendor Management.
  5. Equipment Tracking/Inventory Control: Your facility has HVAC equipment, light fixtures, bulbs, plumbing fixtures, water heaters, kitchen equipment, IT equipment, office equipment, yard equipment, cleaning equipment…and the list goes on.  So…what is your process for tracking the manufacturer, make, model, components, warranty remaining, quantity of items, service history (when was the last time this was serviced, repaired or replaced) and other aspects associated with this equipment? Do you even know the make and model number of all of your equipment…if not…why not?

OK…now that we have started to develop a common language, we will explore how a process and system can be developed to help you with managing your facilities. To keep this all in perspective, let’s not forget that our ministry facilities are large, complex, commercial structures…with lots of very expensive moving parts that need to be maintained, serviced and repaired. These facilities have been ENTRUSTED to us…so let’s do our part to steward them.

More to come next time…


It’s Not a Project…It’s a Process

For the past several weeks, our pastor has been preaching a series on “How We Change the Way We Change.” It has been a great series and I have been challenged by each of the sermons. One in particular I have listened to several times is entitled, “It’s Not a Project, It’s a Process.” The basis of the teaching is that our spiritual walk is not a project…not a one and done…not a check box on a list.  It is a process and a continuous journey that requires attention, discipline, effort and dedication.

One of the analogies Pastor used caused me to think about our ministry facilities and development initiatives…a wedding/marriage. Don’t write me off  yet…keep reading.

Mother’s and daughters love to plan weddings. They will engross themselves for months and months of planning, meeting with a whole host of professionals. They will meet with wedding planners, banquet hall establishments, gown designers, florists, caterers, musicians, a preacher, travel agent for the honeymoon, bakery for the cake, invitation printers, and so on. (As a side note, I have 2 daughters and as I write this, I think I have just became a fan of eloping). There are so many details that are required to pull off the perfect day, and for most dads, it will ultimately cost more than expected as there is always “scope creep”.

The weeks just prior to the wedding, the tension grows. Emotions are on edge and the final details appear to be in disarray. “I can’t wait until this is over”, is voiced by many people involved with the wedding. But everyone keeps pushing through as they know how much this day means to the bride and groom (or so we think).

Then the big day comes and all of the months of planning are culminated with no further planning required…it is here. Bells are ringing…rice is thrown…cake is cut (and shoved in each others mouth) and all is well in the universe.

So, is it over? Is the “project” done?  Can the bride and groom say, “Boom…that is done”? I think not. The PROCESS has just started. The wedding is only a milestone on the journey of a marriage. The wedding is not the marriage…it is only an element within the process. Now the real work begins. If a couple thinks that the wedding was the penultimate point of the marriage, they are doomed for failure. In order for a marriage to succeed, you have to work at it and on it every day.

So how does this apply to our ministry facilities? I am sure you already see the similarities.

A building or development initiative  can be exciting to plan and dream. “What if we could do X?”  “Think about how many people we will be able to reach.” “Wouldn’t this be a great color pallet?” This is the fun part. We love meeting with all the “professionals” involved in the project and getting their ideas and expertise.

“The process of operation, care and management is going to cost your church 70-80% of the total cost of owning this facility.”

But as the actually permitting, financing, final pricing and the actual construction draws nearer and nearer, reality starts to kick and and tensions and emotions start to escalate. People start second guessing decisions. The finance team stops sleeping at night (similar to the brides father!!!!). The pastor and executive team keep a happy and positive face on in public, but behind closed doors, tempers flare and emotions run rampant. But…we push on and get the development initiative kicked off with dirt, nails, bolts and carpet all taking their rightful place.

Then comes the dedication service….AHHHHH. “We have arrived”, is echoed by the the leadership team…as well as the contractor, architect and trade contractors as “project” fatigue has worn them out. Dignitaries are invited. Mailers sent out. E-blasts have blanketed cyberspace and every doorknob has been polished. We are moving in!!! What a great day of celebration…like the wedding.

BUT…in the same way a wedding does not a marriage make, the dedication service does not a ministry facility make. Dedication weekend is merely a milestone of the process of owning and using a ministry facility. The planning and construction part may have had some spiritual implication (such as the building team loosing their Christianity…LOL). The real opportunity to have an eternal impact starts at this point. The “tool” for ministry is just now being launched and commissioned to fulfill the plans, dreams and vision of the church to reach its community.

But too often, there is the long forgotten reality that over the life cycle of this facility, the process of operation, care and management is going to cost your church 70-80% of the total cost of owning this facility. The pre-planning and “wedding” is only going to cost you about 20% of the to cost of ownership…but the utilities, general maintenance, janitorial and capital reserves (i.e college planning, retirement savings…to draw it back to the wedding analogy) are the largest component of the facilities cost. Long after the “new car” smell is gone, you will still have to change light bulbs, clean carpets and restrooms.

So, when you are planning a facility development initiative, remember that it is not a “project”, but rather a long term process. Prepare for the long term and not just the immediate phase of the wedding.


The Four Buckets of Church Facility Budgeting

“Hey Tim…how do we get started with Facility Budgeting?” I hear that a lot from Pastors, XP’s, Business Admins, Facility Managers and lay people.  It is a universal concern.  Let’s take a 30,000 foot level view of the most effective means by which we have seen work.

When you are budgeting for your facilities, there are 4 primary buckets that need to be accounted for:

We fully believe that being intentional about all 4 buckets will keep you out of the dog house related to your facilities

  1. Operational – This includes utilities, janitorial, general maintenance and staffing. Budgeting these area will be critical to get RIGHT. What does that mean? It means that you are not spending too much on utilities and making sure you are spending enough in the other areas to keep up with the natural rate of deterioration. Here are some rules of thumb that we find to represent “best-practices” for churches:
    1. Utilities – $1.00-1.50/SF annually. If you are over $1.25/SF, you may want to consider an energy audit or a review of your HVAC controls, as 50% or more of your energy consumption is attributed to HVAC and the best way to reduce that is through proper “behavior” which can be assisted with proper controls. We also just released a free eBook on HVAC Solutions…get your free copy HERE.
    2. Janitorial (labor, material, paper products, major cleaning like carpet extractions, window cleaning, etc.) should be in the $1.50-$2.50 range annually.
    3. General Maintenance – If you are budgeting below the national average of $2.25 – $3.00/SF this should be re-looked at. We have found that if a lack of general maintenance is present, the likelihood of deferred maintenance increases.  In most cases $1 not spent on general maintenance will cost 3-4 times in the future.
    4. Staff – Based on national surveys by our firm and IFMA, we believe the number of facility staff for a well-run organization is one Full Time Facility Staff Employee for every 25,000 – 35,000 SF.
  2. Deferred Maintenance – These are the items that should have been addressed prior but for whatever reason, have not been accounted for. We have found that when insufficient general maintenance is budgeted, the likelihood of deferred maintenance increases…same for staffing. As stated above, the cost of deferred maintenance can be 3-4 times the cost of the initial general maintenance. Sounds like good stewardship to avoid deferred maintenance.
  3. Capital Reserve – We have found that a church needs $1-3/SF annually in order to keep up with the real cost life cycle planning. Capital replacement is not an “IF” consideration but rather a “WHEN” and “HOW MUCH”. While the $1-3/SF is a reasonable way to start planning, the best way is to do “line-item” projections for each asset that has a life cycle. If you have not already done so, check out our FREE Life Cycle Calculator to help you get started.  We also have a free eBook on this topic.
  4. Capital Projects – These would be the type projects like adding space or major renovations, expansions and the like. It would be “easy” to see the need for some added space and be tempted to take the money from one of the above buckets. Be VERY careful with that thinking…that is a slippery slope. In addition, small projects like painting, replacing a few light fixtures, etc could…and should…be part of your General Maintenance budget.

We fully believe that being intentional about all 4 buckets will keep you out of the dog house related to your facilities. If you need help evaluating these, do not hesitate to reach out and we will help you get started.


Don’t Just Raise the Bar; Be the Bar

I love the new television commercials for the Ford F-150 that ends with: It Doesn’t Raise the Bar, It is the Bar.

The obvious connotation is that Ford is not raising the bar…but they ARE the bar that everyone else chases and tries to obtain.  I love that.

Now, let me be clear, I am not a Ford guy…in fact…I am not an any “brand” guy. I have owned Fords, Chevy, GMC (I am still driving my 14 year old Yukon with 198,00 miles), Toyota and others.

I do like Ford’s confidence and guts to claim to be the best. Is it true? I am not getting into that discussion. But what I do want to look at is being BEST-IN-CLASS…more than just bravado or words, but in actions and deeds. I have used the analogy that you can get a chicken sandwich (and a taco and a burger and…) from Jack-In-The-Box, but if I am looking for a “best-in-class” chicken sandwich, I go to Chick-fil-A.

Our team has made a very INTENTIONAL decision to be the Chick-fil-A of the church software market.  We are not trying to be all things to all people. It is not our competency. We are FACILITY PROFESSIONALS that have developed best-in-class Facility Management software solutions for those responsible to steward their ministry facilities. PERIOD…end of story. No if, and, or but!  We are here to serve the church as it relates to their facilities usage, management, maintenance, integration, controls, training, services, and life cycle planning.

eSPACE does not accommodate member management, child check-in, small groups, accounting, missions trip planning, worship service planning…we are all about FACILITIES.

As we shared last week, given our conviction, we have integrated with many of the “best-in-class” Church Management Software applications…you can see the whole list HERE.

If Facility Stewardship is important to your church, then you owe it to yourself and your congregation to give us a look and see how we can assist you to be EFFECTIVE, EFFICIENT and INTENTIONAL with the facilities God has entrusted to you to steward.

We ARE the Bar!


eSPACE integrates with the tools you use to manage your church. You can now integrate your Church Management Software with the industry leading suite of Facility Management applications including HVAC Integration, Event Management, Work Order Management, and Capital Reserve Planning

Efficiency On Steroids – Church Management (ChMS) + eSPACE

For years, the eSPACE Team has been asked “Does eSPACE integrate with our Church Management Software?”

Great question!

If you have been asking that question and want to utilize the eSPACE Event Management module or HVAC Integration, then we have good news.  For many of you, the answer is YES!

eSPACE has developed an integration of our COOLSPACE HVAC Integration (either via a Building Automation System* or WiFi Thermostats) for the following Church Management Software (ChMS) applications:

  1. Church Community Builder (CCB)
  2. ShelbyNEXT
  3. Rock RMS
  4. Ministry Platform
  5. Elexio
  6. Elexio Community
  7. FellowshipOne GO
  8. Simple Church
  9. FellowshipOne Premier/Event U (there are some specific requirements for this to function…call for details)
  10. Servant Keeper
  11. ACS (HVAC only)

*Some hardware may be required

What is even better…you don’t have to abandon your ChMS calendar as this integration can either work in the background or in the forefront…your choice.

eSPACE has developed an HVAC Integration called COOLSPACE that can integrate with many Building Automation Systems and some WiFi Thermostats.

Welcome to the future of software integration and the world of the “Internet of Things.”

With COOLSPACE/eSPACE integration, you can easily schedule all the events in your facility and know that the HVAC systems will respond to each event as they occur. Not only can you realize energy savings with improved HVAC run-times, your facility staff is able to devote more time to other needs.

For continued efficiency, integration with eSPACE allows your ChMS scheduler to still be the front end interface for your general users and staff while the Facility and Event Management Teams can utilize the robust features of eSPACE as their daily management tool. You do not have to train the majority on new systems, and your facility team can really drill down into the more detailed information and planning tools needed to intentionally manage and maintain facilities.

Do we have your attention?

You are going to want to contact us so we can share how this can help your church be more Efficient, Effective, and INTENTIONAL with the ministry tools God has entrusted to you.

Sound too good to be true?

Welcome to the future of software integration and the world of the “Internet of Things.”

Contact us for more details!